Clerk

AUSTIN ISD JOB DESCRIPTION

JOB TITLE: CLERK FLSA STATUS: NON-EXEMPT PAY GRADE: NIS 1 DUTY DAYS: 218 DATE REVISED: 12/05/2025 HC FUNDING SOURCE: THIS POSITION IS PARTIALLY OR FULLY FUNDED THROUGH LOCAL AND/OR GRANT SOURCES. CONTINUED EMPLOYMENT IN GRANT-FUNDED POSITIONS IS CONTINGENT UPON AVAILABILITY OF FUNDS.

MINIMUM QUALIFICATIONS: This position requires a high school diploma or equivalent and a minimum of six (6) months of related experience. SKILL REQUIREMENTS: This position requires mental alertness, adaptability to office routines, a pleasant and cooperative attitude, and good telephone skills. Incumbent must have a working knowledge of office machines and competent clerical skills including good proofreading, data entry, grammar, and arithmetic. Employees in this position must be able to read, write, and speak/communicate in English in order to receive and to provide work-related information in a timely manner to other employees, supervisors, principals, school personnel, volunteers and where appropriate, visitors and students. JOB PURPOSE AND RESPONSIBILITY: Incumbent performs varied and complex clerical and/or budgetary support duties requiring tact, accuracy, timeliness, and judgment, organization, and excellent customer service. ESSENTIAL FUNCTIONS AT AISD CAMPUSES:

Responsible

for

campus

attendance,

using

the

Frontline

Student

Information

System.

Responsible

for

posting

notes

for absences for teachers. Assemble and organize statistical data and types in final form.

May

enter

test

scores,

as

necessary.

Review

and

enter

PEIMS

Data

for

the

campus.

This

includes

data

entry

for

all

students,

researching

PID

error

reports, and entering data on the Texas Education Agency (TEA) website. Make changes of student information as needed.

Assist

with

class

rosters,

in

order

to

promote

perfect

attendance.

May

assist

in

overseeing

the

work

of

student

aides.

Type

reports

and

correspondence.

Elementary

campus

clerks,

with

the

assistance

of

the

secretary,

are

responsible

for

registering/withdrawing

students, preparing paperwork (accumulation folders), and assigning students to the classroom.

Will

assist

trained

staff

with

student

healthcare

services

in

the

health

room

when

needed.

Trained

staff

may

assist

with student medication (i.e.: inhalers), monitoring ill students and work closely with the AISD Health and Nursing department to ensure compliance with student health records.

Work

closely

with

Food

Services

to

prepare

lunch

applications.

Work

with

CPS

(Child

Protective

Services),

absence,

discipline,

and

truancy

issues.

Responsible

for

tracking

teacher

absences.

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AUSTIN ISD JOB DESCRIPTION

Serve

as

telephone

and

front

desk

receptionist.

Prepare

tardy

slips

for

students.

Assist

in

overseeing

the

work

of

student

aides.

Prepare,

process,

and

account

for

purchase

requisitions.

Prepare,

process,

and

account

for

warehouse

requisitions.

Obtain

and

release

substitutes

for

teachers

and

clerical

personnel.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices

that promote a culture of respect. ESSENTIAL FUNCTIONS AT AISD HEADQUARTERS:

Assemble

and

organize

statistical

data

and

prepare

in

final

form.

Organizes

and

maintains

files

of

records

and correspondence of both a routine and confidential nature.

Types

and

proofreads

reports,

correspondence,

and

forms.

May

make

travel

arrangements

for

office

personnel.

Make

and

confirm

appointments

as

directed

and

maintain

a

calendar

or

schedule.

Prepare

and

process

accounts

for

purchase

requisitions.

May

prepare

and

process

accounts

for

warehouse requisitions.

Answers

telephones,

directs

calls,

takes

messages,

and

responds

to

phone

inquiries.

Computes,

records,

and

proofreads

data

and

other

information,

such

as

records

or

reports.

May

maintain

and

update

filing,

inventory,

mailing

and

database

systems.

May

prepare

payroll

for

staff,

administrators,

substitutes,

and

custodians

and

all

related

payroll

forms.

May

maintain

the

filing

system

for

the

department.

Keep

records

of

expenditures

for

the

department.

Pick

up

and

deliver

materials.

Provide

an

exceptional

customer

experience

for

all

AISD

stakeholders

with

intentional

and

professional practices

that promote a culture of respect. OTHER DUTIES AS ASSIGNED: Perform other related duties as assigned; however, all employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. PHYSICAL EFFORT AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position may involve rare exposure to blood or body fluids. Regular attendance is required for this position.

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AUSTIN ISD JOB DESCRIPTION

Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; Extensive walking may occur, occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15-44 pounds) Environment: Standard office setting or campus setting Mental Demands: Work with frequent interruptions, maintain emotional control under stress PERSONAL WORK RELATIONSHIPS: Incumbent reports directly to the campus principal or the department supervisor. Incumbent will consult frequently with staff members and other AISD personnel; provide guidance to parents, vendors, suppliers, and other outside agencies. The Austin Independent School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or

local

laws. I have read & acknowledged the job description above. Employee Signature:

Date:

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