Clerk, File Maintenance-Juvenile Services

Juvenile Probation Case File Manager

Responsible for maintaining all juvenile probation case files in the central file room in an orderly sequence. Files documentation in juvenile case files. Prepares case files for storage at County warehouse. Requests stored files from warehouse. Utilizes computer to record, store, and retrieve information. Determines, reviews, prepares, and refers files for scanning and destruction. Copies or scans documents and files. Provides backup relief to receptionist. Assists with the mail.

Essential Duties and Responsibilities

• Files, retrieves and maintains case files in an orderly sequence in the file room and in preparation for offsite storage.
• Files documentation in juvenile case files.
• Utilizes computer to record, store, and retrieve information including the Tarrant County Juvenile Case Management System (JCMS) and the OnBase System.
• Logs and prepares files for storage and requests stored files.
• Determines, reviews, prepares and refers files for scanning and destruction.
• Copies or scans documents and files as requested. Provides backup relief to receptionist answering multi-line phone system and checking in clients, victims, and attorneys for court.
• Assists with sorting, metering, and delivering mail.
• Assists with overflow of general office clerk duties.
• Performs all other related duties as assigned.

Minimum Requirements

High school diploma or equivalent. Six months (6) related work experience. Basic data entry, keyboarding, word processing, and general computer skills. Accuracy in filing and assignment of numbers to juvenile case files. Ability to function as a team member, sharing responsibilities as needed. Incumbent must have good interpersonal and communication skills in dealing with the members of the public, employees, other County departments, the judiciary and defense bar. The ability to deal with confidential information regarding County business and clients records. Must have a valid driver's license and be able to drive a County van. Must be eligible to become certified as a notary public. Bilingual in Spanish preferred.

Physical Demands and Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push, pull, climb, and reach. There is occasional dust with the pulling of files and records. The office is also occasionally noisy from the high volume of traffic.