Clerk II (Vital Records Division)

Clerk II (Vital Records Division)

Salary

$50,002.00 Annually

Location

Courts & Admin, TX

Job Type

Full-Time

Job Number

202500049

Department

COUNTY CLERK

Opening Date

09/20/2026

• Description
• Benefits

Description

General Statement of Job

Under direct supervision, is responsible for preparing and maintaining vital records; issuing birth certificates, death certificates, and marriage licenses; scanning legal documents; performing data entry; certifying official documents; making copies; answering questions; and performing other related duties as required.

Specific Duties and Responsibilities

• Assists with inputting and updating vital records.
• Issues plain and certified copies of records; and issues certificates
• Examines documents to be scanned for legibility and sufficient recording and indexing information.
• Creates and sends reports to various entities with prescribed timeframes.
• Scans documents and monitors screen image to ensure proper recording.
• Performs quality assurance on scanned documents.
• Answers questions in person, email and by telephone, responds to inquiries, and refers calls to other departments as appropriate.
• Performs data entry including cashiering receipts and cost bills.
• Processes incoming and outgoing mail
• Performs related duties as required.

Minimum Training and Experience

• Bilingual Preferred (fluent in both English and Spanish)
• High School or a General Education Development (GED) certificate and two (2) years general office experience or additional education in a related field may be substituted for experience, or an equivalent combination of education and experience.
• Knowledge of basic office procedures; knowledge of alphabetical and numeric file systems; knowledge of basic legal terminology; knowledge of judicial procedures; and knowledge of records management
• Skill in operating a personal computer, scanning equipment, and basic office equipment.
• Ability to accurately enter data; ability to communicate effectively, both verbally and in writing; ability to understand and follow verbal and written instructions; ability to effectively respond to customer inquiries and complaints; ability to establish and maintain effective working relationships with co-workers, other County employees, attorneys, and the public; ability to accurately collect cash; ability to perform basic mathematical calculations.
• Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 82.005 of the Texas Local Government Code
• Must secure and maintain a favorable background investigation.
• Must be bondable.
• Must be able to move/lift items up to 25 pounds; prolong sitting, some walking dependent on duties.

ELLIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

ELLIS COUNTY PARTICIPATES IN E-VERIFY

Ellis County offers the following benefits for full-time employees.

Insurance:

HEALTH: PPO BCBS Plan

Ellis County offers an incentive program which pays for employee premiums at 100% if completed. Dependent coverage is available at the expense of the employee.

DENTAL: PPO BCBS Plan

Employee premiums are paid at 100% by the County. Dependent coverage is available at the expense of the employee.

VISION: BCBS/EyeMed Vision Care

Coverage is offered at the expense of the employee.

SUPPLEMENTAL BENEFITS

Accident, Cancer, Critical Illness, Disability, Hospital Indemnity, Term Life, and Whole Life offered through American Fidelity at the expense of the employee.

Retirement:

TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (TCDRS)

Employee Deposit Rate:7% (Mandatory)Vesting:8 years of serviceEmployer Matching Rate:200% at retirementRetirement Eligibility:20 years of service (any age)For more information, please visit www.tcdrs.org

LIFE

The County provides each employee with a life insurance policy of 1x their annual salary through TCDRS.

DEFERRED COMPENSATION

The County offers a 457(b) Plan through Corebridge Financial. The County offers payroll deductions, and the employee chooses the amount of investment.

Other County Benefits:

VACATION

Vacation time is accrued after one year of service and granted on your anniversary date each consecutive year.

1st - 4th year anniversary date12 days

5th - 15th year anniversary date17 days

16th year anniversary date & thereafter22 days

SICK LEAVE

Employees accrue 4 hours of sick leave each month.

HOLIDAYS

Employees receive 14 paid holidays. Holiday schedules vary from year to year.

PERSONAL DAY

Employees receive one 8-hour personal day after completing 6 months of employment.

After the first six months of employment, employees will accrue one 8-hour personal day on January 1st of each consecutive year.

Employer Ellis, County of (TX)

Address 302 N Monroe St., Ste 338

Waxahachie, Texas, 75165

Phone 972-825-5490

Website https://www.co.ellis.tx.us/