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Clerk, Invoices

Estes

Richmond, VA

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JOB DETAILS
SKILLS
10-key (Tenkey) Numeric Keypad, Administrative Skills, Automotive Repair and Maintenance, Billing, Computer Skills, Data Entry, Depth Perception, Detail Oriented, Driver's License, Hazardous Materials/Substances, IBM AS-400 Server, Inventory Management, Lift/Move 20 Pounds, Mathematics, Microsoft Excel, Microsoft Word, Multitasking, Office Equipment, Operations Processes, Organizational Skills, Physical Demands, Purchase Orders, Repair Orders, Time Management, Trucking, User Documentation
LOCATION
Richmond, VA
POSTED
Today
Job Summary:
  • Perform fast and accurate data entry of purchase orders, repair orders, accident reports, invoices, etc., into AS400 system
  • Receive, verify and process invoices as needed; collaborate with service centers/shops and vendors to clarify questions
  • Monitor and track backorders and parts credits and places orders as needed
  • May conduct inventories and maintain accurate reports
  • Runs various reports on a daily basis and processes Fleet Services forms as needed
  • May cross-train in other departmental duties and responsibilities
  • Maintain an effective working relationship with management, mechanics, vendors and Corporate Fleet Services department
  • Regular attendance is required.
  • This is not an all-inclusive list of job requirements and/or duties and may not contain all mental and physical capabilities necessary to perform the job at all times due to circumstances. Operational, safety and other needs may require the employee to perform any and all other duties as assigned. Employees are expected, and must be able to perform all such duties and tasks.
Qualifications:
  • High School Diploma or General Educational Degree (GED), or equivalent combination of education and experience which would provide an equivalent background
  • Must be 17+ years of age
  • Must have an acceptable MVR and a valid Driver’s license
  • Minimum of one year clerical experience (including data entry)
  • Inventory, parts and/or trucking experience highly preferred
  • Must possess very strong data entry skills (minimum of 60 wpm) with attention to quality and detail
  • Good math and 10-key abilities
  • Computer skills, proficient in Microsoft Excel, Word. AS400 experience preferred.
  • Must be self-directed and able to multi-task
  • Must have a strong work ethic, be self-motivated and organized
  • Good problem solving skills
  • Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job
  • Must be able to comply with all company policies, rules, procedures and Code of Conduct
  • Must be able to interact well with others
  • Must be able to work independently, or in a team setting
  • Must be capable of working under tight time constraints in a high volume environment with multiple priorities
  • Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines
  • Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
  • Must be authorized to work in the United States
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \r\rWhile performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is frequently required to sit and use hands to fingers, handle, or feel or operate computers and other standard office equipment. The employee is occasionally required to stand; walk, lift, twist, turn and reach with hands and arms. The employee must be capable of lifting a minimum of 20 lbs., or more if required by the essential functions of the job.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. \r\rWhile performing the duties of this job, the employee is frequently exposed to work near moving mechanical parts and fumes or airborne particles. The employee may be required to work in high/precarious places, with hazardous materials, and in various weather conditions. The noise level in the work environment ranges from quiet to loud as required by the essential functions of the job.

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Estes

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