Clerk - Recorder Services Specialist

Clerk - Recorder Services Specialist

Salary

$71,515.20 - $86,927.14 Annually

Location

Martinez, CA

Job Type

Permanent Full-Time

Job Number

EATA-2026A

Department

Clerk - Recorder

Opening Date

08/24/2026

Closing Date

8/28/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

3R

• Description
• Benefits
• Questions

The Position

Bargaining Unit: Local 2700 - General Clerical Unit

Why join the Contra Costa County Clerk-Recorders Office?

The Contra Costa County Clerk-Recorder's Office is located in the heart of downtown Martinez. We pride ourselves on developing innovative programs that bring our services directly into communities we serve. These efforts include performing ceremonies at sites that highlight the County's iconic landmarks and majestic beauty, as well as participating in different community events where we issue onsite vital records and share information about the programs and services we provide to the public. Customer service hours are extended on the first and third Thursday of each month to provide the public additional opportunities to access our services.

The Clerk-Recorder is charged with preserving and maintaining real property records of every parcel in the County in perpetuity - some dating back before Statehood. All vital events (i.e., birth, death, and marriage) occurring in the County are maintained and available pursuant to Code. The environment is fast-paced, progressive, diverse, and places customer service as our highest priority.

The Office of the County Clerk-Recorder is recruiting to fill one (1) vacant position for Clerk-Recorder Services Specialist. The Clerk-Recorder Specialist performs the most complex and technical support activities associated with the day-to-day operations of the Clerk-Recorder Division; they also provide lead direction to Clerk-Recorder Division personnel, which include Clerk-Recorder Services Technicians and Information System Assistants.

We are looking for someone who is:

• Customer service oriented.You will be working with the public regularly
• Detail-focused. You will be responsible for ensuring the accuracy of customer transactions
• Flexible. You will need to respond to changing assignments throughout the day
• A leader. You will provide lead direction and oversight to other team personnel
• Honest. You should be able to demonstrate professional and ethical behavior in all situations

What you will typically be responsible for:

• Examining documents and requests to ensure that all requirements are met before recording the document or fulfilling the request
• Auditing serialized, security-enhanced paper and following procedures for maintenance and safekeeping of all security paper
• Collaborating with team members to accomplish workloads and fulfill responsibilities throughout the office
• Completing regularly scheduled reports provided to management and other County agencies
• Performing administrative tasks such as voids, audits, and reviewing filings/applications for accuracy and completeness.
• Monitoring customer service flow and implementing adjustments as needed
• Providing training and guidance to ensure that staff have the knowledge, skills, and abilities necessary to perform their duties effectively and in accordance with established policies and procedures

A few reasons you might love this job:

• You will work in a dynamic department with opportunities to brainstorm new ideas and try new things
• Abundant learning opportunities through in-person and online classes, conferences, and committee assignments
• Participation in innovative programs that provide services outside the office
• Year-round events for engaging with and showing appreciation for staff and coworkers

A few challenges you might face in this job:

• Non-uniform documents are submitted daily, and you will be required to interpret various code sections and utilize reference manuals to determine the recordability of each document
• You will be presented with multiple communication styles and will be expected to adapt accordingly
• You will often have competing demands and shifting priorities

Competencies Required:

• Leadership: Guiding and encouraging others to accomplish a common goal
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Customer Focus: Attending to the needs and expectations of customers
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
• Writing: Communicating effectively in writing
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
• Teamwork: Collaborating with others to achieve shared goals

To read the complete job description, please visit the website: https://www.governmentjobs.com/careers/contracosta/classspecs/760075.

The eligible list established from this recruitment may remain in effect for six (6) months.

Minimum Qualifications

License Required: Possession of a valid California motor vehicle operators license. Out of state valid motor vehicle operators license will be accepted during the application process.

Education: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate.

Experience: Two (2) years of full-time clerk and recording experience in a public office performing County Clerk and Recorder functions.

or

Two (2) years of full-time, or its equivalent, experience receiving and examining legal documents affecting title to real and personal property, or indexing real and personal property and other legally acceptable documents in an escrow office, title company or other similar institution.

At least one (1) year of the required experience must have included lead duties.

Desirable Qualifications: Possession of a County Recorders' Association of California Recordable Document Examiner Certificate

Selection Process

• Application Filing and Evaluation: All applicants must apply online at www.cccounty.us/hr and submit the information as indicated on the job announcement and supplemental questionnaire by the final filing date. Qualified candidates will be invited to participate in the next phase of the examination process.
• Online Multiple-Choice Test: A multiple-choice test will be conducted online to evaluate candidates competencies as they relate to the job. These may include but are not limited to Attention to Detail, Customer Focus, Adaptability, Displaying Ownership and Accountability, Reading Comprehension, Building and Maintaining Relationships, and Professional Integrity and Ethics. (Weighted 100%). The assessment will be administered remotely using a computer. You will need access to a reliable internet connection to take the assessment.

Tentative Dates:

Online Multiple-Choice Test: September 16, 2026 - September 20, 2026

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Sanyukta Singh at Sanyukta.Singh@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs' applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

Contra Costa County is committed to providing equal access and opportunity to qualified individuals with disabilities in its employment practices. If you believe you may anticipate needing reasonable accommodation, please visit our job seeker resources page at: Special Testing Accommodations | Contra Costa County, CA Official Website.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

01

The purpose of the questionnaire is to provide applicants with the opportunity to elaborate on their experience, education, and training for this position and to assist Human Resources staff in assessing each applicants qualifications. Your responses to the questionnaire will be used to better understand relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see attached application" or "see resume."

• I understand

02

Do you possess a high school diploma, G.E.D. equivalency or high school proficiency certificate?

• Yes
• No

03

How many years of full-time experience do you have in a public office performing County Clerk and Recorder functions?

• 4 years or more of experience as described
• 3 years or more, but less than 4 years, of experience as described
• 2 years or more, but less than 3 years, of experience as described
• 1 year or more, but less than 2 years, of experience as described
• Less than 1 year of experience as described
• I do not have any experience as described

04

Briefly describe your experience in a public office performing County Clerk and Recorder functions. Include your employer(s), job title(s), and the types of legal documents you processed. If you do not possess such experience, write N/A

05

How many years of experience do you have in receiving and examining legal documents affecting title to real and personal property, or indexing real and personal property and other legally acceptable documents in an escrow office, title company or other similar institution*?

• 4 years or more of experience as described
• 3 years or more, but less than 4 years, of experience as described
• 2 years or more, but less than 3 years, of experience as described
• 1 years or more, but less than 2 years, of experience as described
• Less than 1 year of experience as described
• I do not have any experience as described

06

Briefly describe your experience in either or both of the following areas: - Receiving and examining legal documents affecting title to real and personal property; and/or - Indexing real and personal property records and other legally acceptable documents in an escrow office, title company, or other similar institution. Include the name(s) of your employer(s), job title(s), and the types of legal documents you processed. If you do not possess this experience, enter N/A.

07

How many years of experience do you possess that include lead duties?

• 1 year or more of experience as described
• Less than 1 year of experience as described
• I do not have any experience as described

08

By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process, or released from future employment with Contra Costa County.

• I agree

Required Question

Employer County of Contra Costa