Job Title: Clerk - Special Populations
Wage/Hour Status: Nonexempt
Reports to: Campus Principal
Pay Grade: Paraprofessional PG4
Dept./School: Assigned Campus
Date Revised: 5/13/2026
Work Days: 202
Funding: Local
SALARY / WORK DAYS:
Hourly pay range minimum is $17.05; pay based upon experience; will work 7.5 hours daily, normally work 202 days annually
Primary Purpose: Assist with campus 504, RTI, and LPAC programs by organizing, coordinating, and maintaining information and schedules of meetings.
Education/Certification:
High school or GED
Special Knowledge/Skills:
Basic and general understanding of special programs (504, RTI & LPAC)
Effective communication and interpersonal skills
Proficiency in desktop operating system, office software and familiarity with Google workspace
General office equipment and their operation
Ability to meet established deadlines
Able to work independently with minimal supervision
Customer service oriented and able to work with people of all experience levels.
Detail oriented and multi-tasker
Major Responsibilities and Duties:
- Assist campus special program coordinators with organizing 504, MTSS & LPAC meetings for students by scheduling and notifying parents, teachers, campus administrators and any other support personnel.
- Organize and maintain 504, MTSS and LPAC files on campus by updating information each time there is a meeting or parent correspondence.
- Coordinate with campus special program coordinators to gather required information for all upcoming meetings.
- Send reminders as needed for required paperwork, upcoming meetings, etc.
- Organize and continuously monitor 504, MTSS and LPAC folders on campus to assure teachers have the most current paperwork on students .
- Assist campus special program coordinators with requesting special program records from previous school districts and verifying newly enrolled students.
- Assist campus special program coordinators with sending records to other schools, districts, agencies upon request.
- Assist with entering student data into multiple on-line management systems.
- Maintain a current roster of all 504, MTSS and LPAC students on the campus.
- Generate reports as requested by campus coordinators.
- Assist in verifying PEIMS coding.
- Work collaboratively with all departments and personnel.
- Assist campus special program coordinators with copying and disseminating necessary paperwork.
- Adhere to federal, state and local policies and procedures related to 504, MTSS and LPAC.
- Attend all required training for 504, MTSS & LPAC.
- Maintain confidentiality of student records.
- Perform other duties as assigned.
General Employee Requirements:
- Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
- Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
- Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
- Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
- Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
- Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
- Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
- Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
- Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
- Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
- Punctuality - arrive to work and depart from work according to department and district requirements.
Equipment Used: Copier, personal computer, printer, calculator, and copier, fax machine, phone system
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting
Repetitive hand motions; prolonged use of computer
Workload is deadline driven
Daily attendance and punctuality are essential functions of this job
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.