Client Services & Administrative Coordinator

Client Services & Administrative Coordinator

We are seeking a highly organized and service-focused Client Services & Administrative Coordinator to support leadership, manage client relationships, coordinate events, and ensure smooth day-to-day office operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys building relationships, and can balance multiple priorities with accuracy and discretion.

Key Responsibilities

• Provide administrative support to leadership, including calendar management, scheduling, travel coordination, and expense reporting.
• Serve as the primary point of contact for clients, visitors, and incoming communications.
• Prepare meeting materials, reports, presentations, and correspondence.
• Maintain accurate client records and documentation within CRM systems.
• Coordinate client onboarding, follow-up activities, and relationship-building communications.
• Plan and support client events, company meetings, seminars, and special functions.
• Assist with office operations, supply management, reporting, and special projects.
• Handle confidential information with professionalism and discretion.

Qualifications

• 3+ years of administrative, executive support, client services, or office coordination experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Experience with CRM systems and client-facing support preferred.
• Associate's or Bachelor's degree preferred.
• Notary Public certification (or willingness to obtain) is a plus.

What We're Looking For

• A proactive, detail-oriented professional with a strong customer service mindset.
• Someone who builds positive relationships, communicates effectively, and takes ownership of their work.
• A team player who thrives in a collaborative environment and consistently delivers a high level of service.

Schedule: Monday- Friday 8am-5pm (some flexibility)

Location: 100% in office in Bloomington, MN

Pay: $22-32/hour DOE

If you're passionate about client service, organization, and supporting business success, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.