Position Overview: We are seeking a highly organized and proactive Client Services Coordinator to support our commercial real estate sales agents by ensuring they are seamlessly connected to our platform. This position will collaborate closely with the Sales, Research, Marketing, and Operations teams to manage transaction coordination, marketing collateral, and client engagement activities. The role is pivotal in enhancing agent productivity by providing administrative and creative support that helps drive sales and strengthen client relationships.
Key Responsibilities:
- Serve as a liaison between the sales agents and the company platform, ensuring smooth communication and seamless integration.
- Coordinate marketing collateral for property listings, including brochures, email campaigns, property photography and proposals.
- Maintain accurate and up-to-date data in commercial real estate databases and marketing platforms. (Rethink, Buildout, LoopNet, Crexi)
- Assist with client invoicing and ensure all deal-related documents (confidentiality agreements, contracts, Rep Agreements, LOIs, and closing documents) are organized and up to date.
- Provide general administrative support, including transaction management, preparing and executing agreements, and assisting with project coordination.
- Collaborate with the marketing team to develop creative content and manage social media accounts.
- Plan and execute broker events and other client engagement activities.
- Assist with CRM management and data tracking to support business development efforts.
Qualifications:
- Bachelor’s degree in business, marketing, or a related field is preferred.
- 2+ years of experience in an administrative, marketing, or client services role, ideally within real estate or a similar field.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Experience with CRM systems and proficiency in Microsoft Office (Outlook, Word, Excel).
- Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment.
- A collaborative team player with strong interpersonal skills.
- Marketing or design experience is a plus.
About Us
Northeast Private Client Group® is a commercial real estate brokerage that specializes in mixed-use, retail, industrial and multifamily real estate, exclusively representing investors, property owners, and professional real estate investors. To date, more than 1,200 successful transactions have been completed, totaling over $4 billion in value within local submarkets around the Northeast and Southeast regions of the United States.
Careers
Collaboration is our culture.
Each member of our firm participates in the success of our organization, champions teamwork, and celebrates everyone’s wins.
As an aspiring real estate investment associate on our team, you can enhance your skills and develop rich local market expertise.
Just as we believe in relationship building with our clients, we adopt the same approach in developing our own people.
Individual success is directly influenced by the culture, support system, and operating philosophy of our firm. We steer clear of a “sink or swim” or “go it alone” approach.
Even for the most ambitious self-starter, we value:
- Mentorship
- Collaboration
- Partnership
Our team environment ensures everyone is working towards the same goal for our clients and each other.
Thrive in a challenging, dynamic industry.
Working alongside professionals on the team builds a solid foundation for a successful real estate career.
We actively seek exceptional individuals to help grow market share throughout the region.
Qualities that we prize most in candidates are strong interpersonal and communication skills, proven organization and problem-solving abilities, and a track record of superior academic and business performance.
Successful candidates will participate in a two-year program that features active mentorship from senior-level agents.
The top performers will be selected to join a regional team working with real estate investors in our major submarkets.
Ready to join us?