Clinic Manager

Ellie Mental Health - 027

Smyrna, TN

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JOB DETAILS

SKILLS

ADP, Billing, Clinical Competency, Clinical Support, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Employee Terminations, Health Education, Health Insurance, Healthcare Quality, Higher Education, Human Resources Processes, Identify Issues, Interpersonal Skills, Leadership, Licensed Clinical Social Worker (LCSW), Licensed Marriage and Family Therapist (LMFT), Medical Office Administration, Medical Record System, Microsoft Outlook, Onboarding, Organizational Skills, Performance Analysis, Presentation/Verbal Skills, Problem Solving Skills, Psychiatry and Mental Health, Staff Development, Staff Requirements, Team Lead/Manager, Time Management, Training/Teaching, Writing Skills

LOCATION

Smyrna, TN

POSTED

30+ days ago

Benefits:

Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development

As a Clinic Manager at Ellie Mental Health, you'll share our vision for improving and expanding access to quality mental health care and thrive in an environment driven by our core values of authenticity, humor, compassion, creativity, acceptance, and determination.

The Clinic Manager is a mid-tier administrative role responsible for supporting the Clinic Director in the oversight of performance and operations of the clinic. This position supports the Clinic Director and clinic staff; assist with staffing needs; provide resource support and administrative oversight, while maintaining an active case load of clients. Ellie was proudly founded on the principle of destigmatizing mental health. The mental health industry is full of barriers, and we have made it our goal to fill the gap and find innovative ways to break down these barriers for the communities we serve.

Tasks & Responsibilities

Lead at team of licensed and license eligible clinicians in providing quality, accessible therapy that pays therapists well.
Triage clinic staff’s administrative questions and concerns by connecting them to appropriate tools and resources
Troubleshoot issues within Valant, ADP, Teams, Outlook, and billing
Review EHR service lines and complete error corrections as needed
Collaborate with clinic director to support clinic in positive culture building (celebrations, anniversaries, community drives, etc.)
Monitor clinic capacity and practice patterns in support of the clinic director in hiring to meet FTE staffing requirements (office space and client waitlist)
Participate in the Ellie clinic manager meetings
Participate in Ellie leadership meetings
Maintain billable hours expectations
Partner with clinic director to support administrative changes as needed (office space and waitlist)
Partner with clinic director to support administrative changes as needed
Coordinate with clinic director to support the hiring process; this includes screening, interviewing, and onboarding processes
Coordinate office supply orders for clinic (ordering and monitoring)
Co-facilitate clinic meetings and consultation groups, including documentation via a file note
Collaborate with clinic director to maintain organizational policies and procedures
Lead the clinic when clinic director is out of the office
Support clinic staff development to ensure accurate use of Valant
Additional duties as assigned

Required Skills/Abilities

Master’s Degree or higher education in mental health discipline.
Independently licensed with a Tennessee issued clinical practice license (e.g., LCSW, LPC-MHSP, LMFT).
Strong leadership and problem-solving skill sets.
Strong working knowledge of state requirements regulating mental health practice.
Excellent verbal and written communication skills; Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and changing environment.
Proficient with Microsoft 365 applications.
Adept at learning and navigating Electronic Health Record system.

Independent franchisees are Equal Opportunity employers committed to diverse and inclusive workforces. Franchisees are independent business people and not employed by Ellie Family Services, PLLP, d/b/a “Ellie Mental Health”, Ellie MSO, LLC, or Ellie FAM LLC. Thus, each franchisee and each franchisee clinic is unique and the franchisee is alone responsible for all employment matters in their clinic, including the terms and conditions of employment for their employees, such as hiring, firing, discipline, supervision, staffing and scheduling. Depending on the clinic location you select, the job for which you apply may be in a clinic owned and operated by an independent franchisee, and not with the corporate-owned clinics, which are based in Minnesota. This means the franchisee, not Ellie Family Services, PLLP, is responsible for all employment matters at the clinic. If you are hired for the job, the franchisee will be your employer, not Ellie Family Services, PLLP or any of its affiliated entities. For franchisee clinic locations, please contact the franchisee organization directly to the extent you need assistance in completing forms or otherwise participating in that franchisee’s application process.

Ellie Mental Health is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, sex, religion, national origin, citizenship status, age, disability, veteran or military status, sexual orientation, gender identity/expression, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change or adjustment to a job or work environment that will ensure an equal employment opportunity without imposing an undue hardship on the operation of the business.

About the Company

Ellie Mental Health - 027

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