Administrative Skills, Communication Skills, Computer Skills, Copying Machines, Data Entry, Data Processing, Detail Oriented, Document Management, Establish Priorities, High School Diploma, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Office Equipment, Operational Support, Operations, Organizational Skills, Photocopy, Record Keeping, Records Management, Spreadsheets, Support Documentation, Time Management
Job Title: Clinical Admin Coordinator/Administrative Support Specialist
Allmed Benefits: Vision Insurance, Health Insurance, Dental Insurance and 401(k)
Pay Rate: $17/hr (Paid Weekly)
Location: 9 Technology Drive, Irvine, CA 92618
Contract:
06/15/2026 to 10/01/2026
Schedule: Monday–Friday
Start time between 6:00 AM and 7:30 AM (8 Hours/5 Days)
Dress Code: Business Casual
Position Overview
We are seeking a detail-oriented and organized Mailroom Clerk / Administrative Support Specialist to support daily mail operations and administrative functions. This role is responsible for ensuring the timely distribution of incoming and outgoing correspondence, maintaining accurate records, and providing administrative support through document processing and data entry. The ideal candidate is dependable, efficient, and comfortable working in a fast-paced office environment.
Key Responsibilities
- Receive, organize, open, and distribute incoming mail to appropriate departments in a timely manner.
- Operate mailroom equipment, including postage machines, photocopiers, folding machines, and inserting machines.
- Print, prepare, and distribute documents and correspondence as needed.
- Process and mail provider payment checks multiple times per week.
- Maintain accurate logs, spreadsheets, and tracking records related to mail distribution and departmental activities.
- Perform data entry tasks with a high degree of accuracy and attention to detail.
- Assist with document management, filing, and administrative support functions.
- Ensure outgoing mail is processed and distributed according to established procedures and deadlines.
- Support additional office and mailroom projects as assigned.
Required Qualifications
- High School Diploma or GED required.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Excellent communication and time-management skills.
- Ability to work independently and meet deadlines.
- Basic computer proficiency and data entry skills.
Technical Skills
- Working knowledge of Microsoft Excel
- Working knowledge of Microsoft Word
- Working knowledge of Microsoft Outlook
- Ability to learn and operate office and mailroom equipment efficiently
Preferred Qualifications
- Previous experience in a mailroom, administrative, clerical, or office support role.
- Experience handling high-volume mail processing and document management.
- Strong attendance record and reliability.
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