Position Details
Position Information
Position Summary The CASE Coordinator is responsible for administrative support to the Senior Associate Dean, Department Chairs of CASE, and Faculty of UIWSOM. The CASE Coordinator will work directly with the Deans office regarding policies and procedures related to faculty and assists with notification and implementation of approved policies.
The CASE Coordinator reports to the Senior Associate Dean of Academic Affairs (SADAA) at the School of Osteopathic Medicine (SOM). The University of the Incarnate Word School of Osteopathic Medicine educates aspiring physicians to be justice-minded global citizens using a community-based distributed model of education which fosters inclusion, discovery, and innovation.
The UIWSOM welcomes applications for the Clinical & Applied Science Education (CASE) Coordinator Position.
Benefits UIW has been identified year after year as one of the nations Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes:
Tuition Benefits:
Retirement Benefits:
Additional Benefits:
Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
| Job Duty Name | Essential Duties | | :--- | :--- | | Manage daily schedule | Manage daily schedule of Senior Associate Dean. | | Manage CASE Department website/homepage | Manage CASE Department website/homepage. | | Assist SADAA with department budget | Assist SADAA with department budget. | | Coordinate weekly CASE leadership meetings | Coordinate weekly CASE leadership meetings. | | Coordinate monthly CASE department meetings | Coordinate monthly CASE department meetings. | | Coordinate faculty candidate recruitment and onboarding | Coordinate faculty candidate recruitment and onboarding in conjunction with the Office of Faculty Affairs; this may require picking up candidates from the airport or other locations. | | Coordinate travel arrangements | Coordinate travel arrangements for CASE, SADAA, Chair, and CASE department faculty. | | Manage confidential personnel matters | Manage confidential personnel matters and materials. | | Maintain office supplies | Maintain office supplies for CASE faculty. | | Compose and type correspondence | Compose and type correspondence for CASE department communications. | | Coordinate faculty-related special events | Coordinate faculty-related special events which will include driving to pick up supplies as needed. | | Coordinate with SADAA and CASE Department Chairs | Coordinate with SADAA and CASE Department Chairs on special projects such as tracking scholarly activity, teaching hours, and leave requests in coordination with curriculum support. | | Track use of faculty professional development funds | Track use of faculty professional development funds. | | Coordinate department meetings | Coordinate department meetings. | | Initiate purchase orders and track payments | Initiate purchase orders, track payments, ensure timely processing, and reconcile bank statements. | | Research and process reimbursements/expenses | Research and process reimbursements/expenses. | | Manage department credit card reconciliations | Manage department credit card reconciliations. | | Record type and distribute meeting minutes | Record, type, and distribute meeting minutes from department and committee meetings. | | Order supplies and maintain records database | Order supplies and maintain records database. | | Perform other duties as assigned | Perform other duties as assigned. |
Qualifications
Knowledge, Skills, and Abilities
Required Education
Required Work Experience
Preferred Qualifications
Required Certifications, Licenses, or Registrations
Work Hours
Physical Demands
Posting Details
EOE Statement UIW is committed to a policy of equal opportunity in employment without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion, except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy.
Title IX This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you, as the employee, to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Applicant Documents
Supplemental Questions
How did you hear about this employment opportunity?
Open Ended Question: This position requires at least 60 college hours and four years of program/project management experience or administrative support experience in a complex office environment. Note that up to two additional years of education will be considered for up to two years of experience.
Open Ended Question: How many years of experience do you have providing administrative support to a higher level executive or senior management?
Open Ended Question: Describe your experience making travel arrangements.
Open Ended Question: Describe the most complex event you have ever planned and/or executed.
Open Ended Question: Describe your budget management and expense accounting experience. Include budget amount and the number of accounts for which you were responsible, as well as the organizations and time periods such experience was acquired.
Open Ended Question: Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application:
Open Ended Question: Do you currently have a valid drivers license AND are you at least 21 years of age as required to drive for UIW?
One of the leading comprehensive universities in Texas, the University of the Incarnate Word in San Antonio strives to educate men and women who will become concerned and enlightened citizens with values developed in a Judeo-Christian tradition. In 1881 the Sisters of Charity of the Incarnate Word founded Incarnate Word College as a center of higher education for young women. The college was admitted to membership in the Association of Colleges and Secondary Schools in 1919, and joined the Texas Association of Colleges as a senior college in 1920. The Graduate Studies division was established in 1950. Male students were first admitted into the college's undergraduate programs in 1970. Incarnate Word College became the University of the Incarnate Word in 1996. Today, UIW is a Hispanic-Serving Institution under federal guidelines.
UIW is the largest Catholic university in Texas and the fourth-largest private university in the state. The enrollment reflects the diversity of South Texas, as more than 60 percent of the students are from racial or ethnic minority groups. UIW is ranked No. 1 nationally among faith-based universities in the conferring of bachelor’s degrees to Hispanics by the Hispanic Outlook in Higher Education Magazine, and No. 6 nationally among all private, not-for-profit universities. International students comprise 14% of the student body, and they represent over 70 countries. Seventy-five percent of the students depend upon financial aid. A majority of the students are first-generation college attendees.
UIW offers 80 undergraduate and graduate fields of study, including the Ph.D. in Education and doctoral degrees in pharmacy (Pharm.D.), optometry (OD), nursing practice (DNP), physical therapy (DPT) and business administration (DBA). UIW is one of twenty universities in the U.S. with an optometry program, while the pharmacy school is the only one in Texas at a private university. In fall, 2017, the School of Osteopathic Medicine will welcome its first class of students to a new facility at Brooks City Base.
In athletics, UIW is a member of the Division 1 Southland Conference. UIW fielded its first football team in 2009, which plays in Benson Stadium, named after New Orleans Saints owner Tom Benson.
With a student-to-faculty classroom ratio of 14:1, UIW is a wireless campus that provides students with an environment that encourages excellence in academics. As part of its international efforts, UIW has agreements for reciprocal education with 123 universities in 40 countries. It also operates academic sites in Mexico City and Irapuato, Mexico, and Heidelberg, Germany.
In 2017, UIW was chosen as one of the “Great Colleges to Work For” in a national survey by The Chronicle of Higher Education, the ninth year in a row it has received this prestigious distinction. UIW also made the national Top 10 Honor Roll for eight consecutive years, in the medium-sized classification for universities with enrollments between 3,000 and 9,999 students. The graduate nursing program has been recognized as one of the top 65 graduate programs nationally by U.S. News Media Group.
The University of the Incarnate Word is accredited to award baccalaureate and graduate degrees by the Commission on Colleges of the Southern Association of Colleges and Schools. It also is accredited by the Texas Education Agency, the Association of Collegiate Business Schools and Programs, the Council of Baccalaureate and Higher Degree Programs of the National League for Nursing, the Board of Nurse Examiners for the State of Texas, the Commission on Accreditation of Allied Health Education Programs, the Joint Review Committee on Educational Programs in Nuclear Medicine Technology, the American Music Therapy Association, the Council of Education of the Deaf, the American Dietetic Association, and the Accreditation Council for Pharmacy Education.