Clinical Coordinator

Overview:

The Clinical Coordinator provides critical administrative and scheduling support to ensure timely, compliant, and high-quality nursing care across the branch. This role is responsible for scheduling all nursing visits, including routine care, reassessments, and initial assessments, while maintaining clear communication with nurses, clients, and caregivers to ensure visit completion and documentation timeliness.

Responsibilities:

• Manage the preparation and maintenance of clinical documentation, which includes printing and assembling admission packets
• Support nurses in ensuring documentation accuracy and compliance.
• Oversee the upload, filing, and tracking of all care delivery paperwork.
• Maintain and update all client files in accordance with 245-D licensing rules and regulations.
• Review documentation to confirm all required signatures are present, ensuring full compliance with 245-D licensing rules and regulations.

• Manage the 30-60-90-day reassessment tracking system, guaranteeing all required visits are scheduled and completed within regulatory timelines.
• Collaborate with the Regional Clinical Manager and the branch nursing team to streamline clinical operations and ensure documentation is accurate, compliant, and well-organized.
• Prepare quarterly and annual reports as requested by the person served and/or the team to support the person-centered plan, when needed.

• Demonstrate strong, creative problem-solving skills.
• Perform all necessary physical demands of the position (e.g., lifting, transfers).
• Complete other assigned duties as needed.

 

Additional Responsibilities: 

 

•  Excellent communication and customer service skills.
•  Ability to communicate with all team members.
•  Strong attention to detail and organizational abilities.
•  Ability to handle confidential information with discretion.
•  Proficiency  with Google Suites and general computer literacy.
•  Ability to multitask and prioritize in a fast-paced environment.

Qualifications:

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  Job Type:

  
  
  • The typical work schedule for this role is Monday to Friday, from 8:00 a.m. to 4:30 p.m.
  • Additional hours may be required outside of this standard schedule, based on the operational needs of the office.
  • All offers of employment are contingent upon the satisfactory completion of a background check.
  
  

  Education/ Competency/Work Experience: 

  
  
  • High school diploma or equivalent required
  • Familiarity with EMR systems
  
  
  

  Physical Demands: 

   

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

   

  While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. 

   

  Work Environment and Environmental Conditions: 

   

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

   

  The noise level in the work environment is usually moderate. No or very limited exposure to physical risk.