Clinical Lead Surgery Center

Responsible and accountable for the coordination of the daily operational and clinical activities performed by the central supply/sterile processing staff, surgical team assistants, and the surgical technologists. In conjunction with the Clinical Coordinator and Surgery Center Leadership, participates in personnel selection, orientation/training, scheduling, development/mentoring, patient/resident care delivery, physician relationships, intradepartmental and interdepartmental activities, quality control and process improvement activities with OR Tech's and SPD, regulatory compliance and fiscal control.

Participates in the development of policies and procedures. Responsibilities include but are not limited to working closely with the Clinical Coordinator to ensure seamless flow within the department. Provides scrub tech and sterile processing staff education for new employees.

Essential Job Functions

• Interprets, supports, and practices the mission and philosophy of Billings Clinic and department/service.
• Provides direct oversite of Sterile Processing department and Surgical Tech teams.
• Serve as liason between OR staff and SPD, instrument management, vendor coordination, and sterile processing collaboration.
• Promotes efficient surgical workflows, instrument readiness, staff development, and standardization efforts to support safe high-quality patient care throughout the Surgery Center.
• Collaborates with the Sterile Processing Lead to evaluate surgical instrumentation, equipment, vendor products, and service agreements.
• Participates in product trials, vendor education, instrument standardization initiatives, repair management, and capital planning to ensure clinical effectiveness, regulatory compliance, and efficiency.
• Provides day-to-day operational leadership for the /sterile processing staff, , surgical team assistants and surgical technologists in the accomplishment of departmental goals and objectives.
• Participates in and provides feedback and input into the functions of interviewing, hiring, scheduling, establishing priorities and assigning workloads, orientation/training,
• Participates in cost containment efforts, budgeting process and fiscal control as it relates to supply and instrument utilization and purchases. Collaboratesin the ordering of instruments and supplies and works closely with the Supply Chain Operations staff and SPD staff on the day-to-day ordering. Work with various instrument representatives to provide consistent distribution of instruments to the center when consignment is utilized.
• Coordinates bid requests and analyzes vendor bids. Assists with negotiation of contract terms and price; prepares recommendations for review by Surgical Services and Supply Chain Operations Leadership.
• In conjunction with hospital Surgical Services, coordinate new product evaluations; analyzes the evaluations and makes recommendations regarding the purchase of new products.
• Assists team in maintaining adequate inventory of equipment andsupplies . Pick cases for the next scheduled day. Ensure surgeon posting sheets are reviewed and supplies obtained prior to scheduled date.
• Leads team in printing surgery schedules, pick sheets and picking cases. Demonstrates ability to use appropriate size case carts and to follow supply list accurately. Adheres to quality control standards of two (2) or less errors per month.
• Directs the development of and assists with implementation of an education plan that addresses individual, departmental and student needs. Participates in conducting regular staff meetings and directs the orientation and training of new staff/students and provides ongoing education to staff.
• Plans appropriate staffing practices by maximizing the utilization of resources; forecasts and anticipates the personnel needs of department(s) with regard to fluctuations in the patient workload and productivity standards; maintains staffing at agreed upon budgetary standards.
• Assists the Clinical Coordinator/OR Manager/Director with the development, implementation and maintenance of departmental policies, procedures and practices to ensure quality of care and a safe environment for patient/staff. Participates in the standardization of physician preferences. Updates and maintains physician preference cards on surgery information system.
• Serves as the clinical instructor for the College of Technology surgical technology students. Acts as liaison between Billings Clinic and the College of Technology surgical students assisting with problem resolution and technical/procedural questions.
• Performs all of the duties of Surgical Technologists. Anticipates, plans for and responds to the needs of the surgeon and other members of the Surgery Center team by constantly monitoring the sterile field. Provides back-up coverage and relief scheduling for the Surgical Technologists.
• Maintains competency in all organizational, departmental and outside agency safety standards relevant to job performance and ensures staff adherence to the same. Monitors and ensures compliance with quality and regulatory standards. Prevents, minimizes and/or corrects risks to patients, families, physicians, and other health care providers. Participates in the investigation of unusual occurrences and follows appropriate procedures.
• Utilize process improvement principles to assess and improve the quality of patient care. Participates in the development of quality initiatives as appropriate based on patient satisfaction scores, employee satisfaction scores, regulatory compliance, and/or other issues identified.
• Acts as a resource for physicians, other health care providers, patients and families. Identifies needs and sets goals for own professional growth and development, meets all mandatory system/departmental educational requirements. Maintains knowledge of current clinical trends and developments as it relates to job scope.
• Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
• Performs other duties as assigned or as needed to meet the needs of the department/organization. Provides back up and participates in staffing as needed and/or appropriate.
• Support orientation/education/implementation of specialty leads.
• Required to complete 4 hours of annual training per year for advanced orthopedic and spine certification requirements.
• Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Performs all other duties as assigned or as needed to meet the needs of the department/organization.