Clinical Office Coordinator

Job Description

Position: Clinical Office Coordinator (Bilingual Preferred)

Classification: Non-Exempt

Reports to: Clinical Operations Manager

Location: Denver Office

Salary Rate:

Level 1 (Entry level up to 2 years of direct experience): $ 24.36 per hour

Level II (3+ years of direct experience): $ 26.50 per hour

Work Schedule: Monday-Friday (occasional Saturday shifts)

Bilingual premium for qualifying languages is 3.5% higher than starting salary if pass bilingual exam on first week of hire.

About Us

At Colorado Health Network (CHN), we believe that our employees are our most valuable asset. We are dedicated to fostering an inclusive and diverse workplace that celebrates individuality, creativity, and the unique perspectives each employee brings. We welcome applicants with diverse lived experiences, including those directly related to this position. At CHN, we are committed to providing a supportive, inclusive, and dynamic work environment where all employees can grow and thrive.

Our commitment to diversity extends to all aspects of our work, and we strongly encourage individuals from diverse backgrounds to apply. CHN is an equal opportunity employer, and we embrace applicants regardless of age, race, color, disability, HIV status, gender identity, sexual orientation, national origin, or other characteristics that make you unique.

Are you looking to join a team that empowers individuals and creates lasting change in the community? Do you thrive in an environment that values service, innovation, wellness, and integrity? If so, we would love to hear from you!

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Why Work at CHN?

As a full-time employee, you will enjoy a competitive benefits package, which includes:

• Health & Wellness Benefits: Health, Dental, Vision, Life, Short- and Long-Term Disability Insurance, and an Employee Assistance Program (EAP)
• Employee only share of health insurance premium is 100% paid for by CHN
• Paid Time Off (PTO): Generous leave policy (at the end of one year full time employee accrue 3 weeks of PTO), 13 paid holidays, up to 2 floating holidays, and 1 day of wellness time (all time off benefits for part time employees are prorated based on the number of hours scheduled per week).
• Retirement Savings: 403(b) plan with employer matching $1 for $1 up to 3% and $0.50 on the $1 for 4 and 5%
• Education & Professional Development: Tuition reimbursement and access to ongoing learning opportunities
• Additional Benefits: Flexible Spending Accounts (FSA), Health Spending Account (H SA), Voluntary, EAP
• STD, LTD and Basic Life 100% paid for by CHN.
• Eligible for Federal Loan Forgiveness Program

COVID-19 Information: It is an essential function and business necessity of the job that all employees are vaccinated and that all new hires will be required to be vaccinated within four weeks of hire. CHN requires proof of vaccination as this is a business necessity of the job. CHN will discuss reasonable accommodations for medical and religious purposes. If CHN considers making an offer of employment, CHN will inquire about vaccination status at that time, including whether the new hire currently has COVID-19 or has COVID-19 symptoms.

Position Summary: The Clinical Office Coordinator is responsible for demonstrating outstanding customer services skills to greet all patients and visitors. While also maintaining administrative/clerical duties for office which includes: answering incoming calls, scheduling patient appointments, maintaining patient files, assisting with clinical billing and working with clinical staff to enable work flow.

Essential Job Functions:

• Demonstrates a high level of understanding of HIPAA, PHI and OSHA regulations
• Answers and returns all calls in a timely manner; assesses callers' needs and directs to appropriate personnel when required
• Schedules patient appointments in a productive and efficient manner
• Confirms appointments 24 hours in advance
• Schedules patient translation services as needed
• Promptly and accurately updates electronic health records (EHR), including financial and demographic information
• Responds to clinical triage calls
• Promptly coordinates scheduling of new patient referrals, gathers necessary information, and schedules appointment accordingly
• Create new patient packets
• Accurately collects co-pays, deductibles and other out of pocket expenses at time of visit
• Follows up with patients to reschedule any missed appointments
• Manages prior authorizations from insurance companies
• Maintain inventory and submit front office supply orders as requested
• Helps oversee maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of clinical areas
• Works closely and communicates consistently with internal and external staff to ensure continuity of care
• Helps schedule and coordinate office meetings with vendors and referring partners
• Efficiently handles multiple clerical/administrative tasks in a fast paced environment and is able to learn new skills quickly
• Covers for and supports other front office operations as requested
• Prepares and or copies correspondence, memos, forms and other medical information as requested by clinical staff
• Helps keep and maintain waiting room neat and tidy at all times
• Must be available to work evenings and weekends
• Participates and attends staff, department, team and community meetings as needed
• This list is not meant to be a comprehensive list of job duties. Other duties may be assigned.