Clinical Operations Supervisor

Department Overview

Welcome to the Center for Women''s Health, where our mission is to provide exceptional healthcare services to women of all ages. As the Operations Supervisor, you will ensure our center runs smoothly and efficiently. You will lead a team of dedicated professionals in delivering our patients the highest quality of care.Your responsibilities will include managing day-to-day operations, coordinating Medical Assistant Care Coordinator, and Clinical Support Assistant schedules, and overseeing patient flow. You will work closely with our medical staff to ensure our patients receive timely and effective treatment. You will also maintain a safe and welcoming environment for our patients and staff.

At the Center for Women''s Health, we pride ourselves on providing a comprehensive range of healthcare services designed specifically for women. Although most of our practice is focused on Obstetrical care and Family Planning, we offer routine preventive care, psychology services, and a range of specialty services for our community. We are committed to meeting the unique healthcare needs of women, non-binary, and transgender persons in our community.

As the Operations Supervisor, you will have the opportunity to make a meaningful impact on the lives of our patients and staff. We seek a highly motivated, organized, and skilled individual to join our team. Excellent communication and team-building experience are essential for success in this role.

If you are passionate about women''s health and firmly committed to excellence, we invite you to apply for this exciting opportunity.

Function/Duties of Position

Daily Department Operations Management

• Promotes a customer-focused service model: a commitment to service excellence, providing the highest level of customer satisfaction;
• Responsible to carry out job duties in an ethical, effective, and professional manner, report potential compliance problems using the reporting process as outlined in the Code of Conduct. Model ethical and appropriate behavior that is in line with OHSU's culture, professional standards, compliance and personal integrity.
• Oversee daily clinic flow
• Oversees the physical environment of all clinics, interfacing with other departments including CTS, telecommunications, housekeeping, facilities, and associated vendors.
• Conducts scheduled meetings/huddles with staff to ensure consistent transfer of information, smooth patient flow, and team driven coordination of care and services.
• Maintain and inventory of all clinical supplies, medications and equipment within CWH. Monitor supply use and maintain and adjust par levels as needed.
• Oversee the daily, weekly, and/or monthly assignment list to ensure adequate clinical coverage and provider support in the practice.

People

• Build and maintain a work environment that reflects a positive atmosphere, high employee satisfaction and competence and a strong evidence of teamwork and team diversity.
• Assists with recruiting and human resource management activities.
• Maintain an efficient patient-centered environment ensuring an exceptional patient experience through kindness, inclusion, integrity, accountability, and excellence
• Responsible for the recruitment and hiring of open positions reporting to them, as well as the forecasting and request of new initiatives. Responsible for the development and delivery of the onboarding process.
• Promotes staff professionalism and performance with coaching, training and feedback. Mentors others in individual and team accountability, modeling behavior and demonstrating best practices/techniques.
• Approach the performance review process constructively and conducts it in accordance with OHSU Code of Conduct and departmental guidelines and procedures. Offers continuing guidance and assistance to employees on work activities, procedures, competency development and performance-related issues as appropriate. Addresses any performance related issues promptly.
• Work closely with the Practice Manager and the HR Business Partner on all matters related to employee and labor relations.
• Ensure compliance with staff credentials including licensure, registration and mandatory education.

Strategy

• Collaborates with the Practice Manager to:
• Lead process improvement initiatives, daily management system (DMS), and daily readiness meetings with staff, residents, and providers.
• Develop and implement departmental policy and procedures to solve specific operating problems and improve patient care.
• Create and maintain space utilization plan within a growing center of multiple clinics.
• Encourage staff participation in planning, decision making, and problem solving.
• Duties as assigned

Required Qualifications

• AA or equivalent education/experience, plus 2 yrs clinical experience with previous lead/supervisory experience.

• Service excellence, computer skills, ability to handle multiple tasks simultaneously, well-developed organizational and communication skills, a team player.

• Must have a proven ability to deal effectively with providers, subordinate staff, and patients.

• Ability to work well under pressure; be a self-starter; exercise problem solving and critical thinking

• Able to exercise initiative, sound analytical judgment and problem-solving techniques in the decision-making process.

Preferred Qualifications

• Current BLS certification at hire, AND

• One of the following four:

• Current Oregon Practical Nurse License, OR

• Completion of a nationally recognized medical assistant training program, including practicum (externship) of at least 160 hours, OR

• Successful completion of a formal medical services training program of the United States Armed Forces, OR

• Current Oregon Emergency Medical Technician (EMT) license (basic or advance) and national EMT registration with the National Registry of Emergency Medical Technicians (NREMT). OR

• A valid Oregon Practical Nurse License.

• For those completing medical assistant training or formal military medical services training as referenced about in #2 or #3, one of the following certifications is also required:

• The American Association of Medical Assistants (AAMA), awarding the Certified Medical Assistant (CMA).

• The American Medical Technologists (AMT), awarding the Registered Medical Assistant (RMA).

• The National Center for Competency Testing, awarding the National Certified MA (NCMA).

• The National Health Career Association, awarding the Certified Clinical Medical Assistant (CCMA).

• Those qualifying under the EMT or LPN qualification as referenced about in #1 or #4, are exempt from above MA certification requirements.

• Registration/Certification must be maintained forthe duration of employment.

Additional Details

• Typically, Typically, Core hours between- 7am-5pm. This position is in a busy clinical environment with many interruptions, multiple demands and high people interactions.
• This position requires sitting at a desk 30 % of the day, some reaching overhead and bending and lifting up to 25 pounds. Significant use of personal computers, multi-line phones, copiers and fax machine

Why apply to OHSU?

We are Oregon''s only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland''s largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu