Clinical Research Analyst I - Clinical Research Hub

Clinical Research Analyst I

Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.

Are you passionate about clinical research and looking for an opportunity to make a meaningful impact? The University of Florida’s Clinical Research Hub is seeking a Clinical Research Analyst I to join our team and support impactful clinical research initiatives.

The Clinical Research Analyst will be a member of the Clinical Trials Support Office within the University of Florida’s (UF) Clinical Research Hub (CRH). The Analyst will be responsible for assisting in building protocols in UF’s Clinical Trials Management System (CTMS) for the Academic Health Center’s (AHC) and the Oncology (ONC) human subject clinical research projects under the purview of CRH. The Analyst is expected to assist with the protocols, provide quality checks, and implement institutional guidelines and procedures.

The team member is expected to work collaboratively with other members, as well as study teams. The professional knowledge and expertise required includes but is not limited to proficiency in the CTMS or similar research software, proficiency in Microsoft Office (Excel, Word, and Outlook), general knowledge of Clinical Trials. The Analyst is responsible for assisting with task list timelines assigned within UF’s CTMS.

MORE ABOUT THIS POSITION:

INTAKE AND ASSESSMENTS

• Responsible for completing project intake submission assessments, assisting with research billing grid reviews, and finalizing associated documentation
• Review multiple documents related to research projects to ensure adherence to institutional guidelines
• Review Cost Language Template selections for informed consent forms

PORTFOLIO MANAGEMENT

• Responsible for managing assigned portfolio, maintaining protocol records, building billing grids, and managing CRH workflows within the CTMS and being a navigator with Advarra
• Gain proficiency in the CTMS to complete tasks, adjust records and assist UF research units regarding their use of the CTMS
• Manage assigned portfolio, maintain protocol records, and oversee CRH workflows within the CTMS
• Assist in protocol mitigation or corrections as needed

CUSTOMER SUPPORT AND END USER TRAINING

• Acts as a liaison between Principal Investigator (PI), administrators, agency officials
• Interacts closely with PI and their respective staff to provide technical assistance during the development process of clinical research budgets and agreements
• Provides guidance to departmental staff, investigators, and research administrators on both sponsor-specific policy and UF requirements

CALENDAR SUPPORT and BUDGET BUILD SUPPORT

• Build sponsor pays all AHC protocol calendars and budgets within the CTMS application
• Works to submit, answer queries, and provide quality assurance and feedback for all calendars and budgets built by the vendor
• Communicates with study teams, fiscal teams, and coverage analysis staff to ensure accuracy of each calendar
• Makes edits as necessary throughout the calendar and budget development process

COVERAGE ANALYSIS SUPPORT

• Work on assisting with protocol coverage analyses within the CTMS application and manage requests in a timely and professional manner
• Complete Medicare Coverage Analysis (MCA) reviews with other team members
• For MCAs acquired from the CTMS vendor, assist team members with validation and completion of the MCA(s) to ensure that they adhere to UF coverage analysis standards

We Offer Exceptional Benefits:

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

About Gainesville, Florida:

Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks.

Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, and a thriving local culture with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville—where community, innovation, and work-life balance meet!

$53,000 - $60,000 annually; commensurate with education and experience. 

Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.

The ideal candidate will possess:

• One year of experience in business administration and/or financial management in an professional setting
• Familiarity with the OnCore CTMS by Advarra or similar clinical trial management software
• Ability to balance customer service and research compliance
• Ability to organize and work effectively, prioritize, be flexible, and stay on task in a high-paced, high-volume professional environment
• Skilled in problem solving techniques, critical thinking and creativity
• Strong time management, organizational, documentation, attention to detail, and task follow up skills
• Experience using Microsoft Office Applications

To be considered, please upload the following:

• Cover Letter
• Resume
• Contact information for three professional references

Application must be submitted by 11:55 p.m. (ET) of the posting end date.