Clinical Research Assistant/Research Support Specialist

The Clinical Research Assistant / Research Support Specialist reviews clinic schedules to identify potential research participants, conducts outreach and study education, and assists with study visit activities including patient check-in, vital signs, medical history collection, chart review, and follow-up scheduling. Coordinates research visits, laboratory services, specimen collection, processing, storage, and shipment while ensuring compliance with study protocols, safety standards, infection control measures, and data quality requirements. Maintains study documentation, prepares research charts, organizes study supplies, manages biorepository specimens, and provides clinical support through order entry, medication refill processing, documentation, and coordination with multidisciplinary care teams across multiple clinic locations.

This position is time limited

This position requires a level II Background check.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

This position requires a high school diploma or equivalent and four years of experience in office or administrative support or in research support. College education may be substituted for the required experience on a year for year basis.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Screening potential subjects

• Review clinic schedules to identify potential subjects (after IRB pre-screening approval).
• Outreach to potential participants
• Conduct Informed Consent
• Educate patients/ parents on the study

Subject enrollment and follow up visits

• Assist study coordinators conducting study visits
• Prepare study documents
• Assist with collection and processing of specimens
• Assist study coordinators to schedule study visits and follow up appointments

Chart abstraction and chart report

• Abstract medical information from Electronic Medical Records
• Complete chart reports
• Enter data as stipulated by the protocols
• File study documents

Other duties as needed and appropriate including:

• Provide clinical support to clinicians of our division as needed at the Ybor Youth Clinic, Children Medical Services and Davis Clinic.
• Office assistance as needed to include answering phones and paperwork management
• Entering orders, medication refills, creating encounters, documenting telephone notes, and uploading doc, pick up study drugs from pharmacy.

Screening potential subjects

• Review clinic schedules to identify potential subjects (after IRB pre-screening approval).
• Outreach to potential participants
• Conduct Informed Consent
• Educate patients/ parents on the study

Subject enrollment and follow up visits

• Assist study coordinators conducting study visits
• Prepare study documents
• Assist with collection and processing of specimens
• Assist study coordinators to schedule study visits and follow up appointments

Chart abstraction and chart report

• Abstract medical information from Electronic Medical Records
• Complete chart reports
• Enter data as stipulated by the protocols
• File study documents

Other duties as needed and appropriate including:

• Provide clinical support to clinicians of our division as needed at the Ybor Youth Clinic, Children Medical Services and Davis Clinic.
• Office assistance as needed to include answering phones and paperwork management
• Entering orders, medication refills, creating encounters, documenting telephone notes, and uploading doc, pick up study drugs from pharmacy.