Clinical Research Coordinator

Job Title: Clinical Research Coordinator

Job Description

This role provides essential administrative and clinical support for the collection of clinical data and the coordination of clinical studies. You work under the close direction and supervision of the principal investigator and/or study coordinator, helping ensure that research protocols are followed accurately, study documentation is complete, and participants receive clear communication and professional care throughout their involvement in the study.

Responsibilities

• Schedule and call study subjects for appointments, and contact participants with reminders or other study-related requirements.
• Prepare, distribute, and process study questionnaires in accordance with protocol and regulatory guidelines.
• Perform clerical duties related to regulatory documentation, including preparing, maintaining, and filing consent forms, master subject logs, and all appropriate correspondence.
• Assist with screening, recruiting, and obtaining informed consent from study participants, including reviewing medical records and conducting telephone or in-person interviews to gather required data.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry while ensuring confidentiality and accuracy.
• Perform quantitative review of forms, tests, and other measurements to verify completeness and accuracy before data entry or submission.
• Extract data from source documents for research studies as directed, collect data, and complete case report forms in a timely and precise manner.
• After appropriate training and certification, perform basic measurements and tests on patients according to protocol, such as obtaining vital signs, performing phlebotomy, and conducting EKGs.
• Collect study specimens according to protocol and prepare, process, and ship specimens and samples accurately under well-defined requirements.
• Order, organize, and maintain research equipment and supplies to support ongoing study activities.
• Process study compensation payments and prepare thank you letters for subjects upon completion of trial activities.
• Assist with post-study activities as needed, including data entry, scanning documents, and organizing study files.
• As applicable, drive to clinical or research sites to support study operations, including collecting consents from clinics and delivering or retrieving study materials.
• Assemble study kits and materials required for participant visits and data collection.
• Perform follow-up data entry and documentation tasks using electronic medical records and research databases.

Essential Skills

• Two-year college degree and one year of relevant experience, or an equivalent combination of education, experience, and training.
• General knowledge of medical terminology to understand clinical documentation and research protocols.
• Experience in clinical research or as a clinical research assistant, including data entry and chart review.
• Ability to work with electronic medical records, with experience using EPIC strongly preferred.
• Ability to administer questionnaires and tests, score measurements, and code data accurately for computer entry.
• Capacity to perform basic patient measurements and tests (such as vital signs, phlebotomy, and EKG) after obtaining appropriate training and certification.
• Strong attention to detail for reviewing forms, tests, and measurements for completeness and accuracy.
• Organizational skills to maintain regulatory documents, consent forms, subject logs, and study correspondence.
• Ability to assemble study kits, collect consents from clinics, and manage follow-up data entry and document scanning.
• Valid California non-commercial Class C Driver's License, if driving is applicable to the role.
• Physical ability to frequently stand, walk, twist, bend, stoop, squat, and use fine light/fine grasping in a clinical and office environment.
• Physical ability to occasionally sit, reach above shoulders, perform desk-based computer tasks, use a telephone, write by hand, and lift, carry, push, or pull objects up to 40 pounds.
• Physical ability to rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, and lift, carry, push, or pull objects weighing 40 pounds or more.
• Ability to drive during the day or at night, if required for study-related travel.

Additional Skills & Qualifications

• Progress toward or possession of certifications to perform basic patient measurements and tests, such as phlebotomy and EKG.
• Prior experience in oncology clinical research or exposure to oncology patient populations.
• Comfort working with electronic medical record systems and research databases, with EPIC experience considered a strong asset.
• Experience assembling study kits, organizing study materials, and managing documentation workflows.
• Ability to collaborate closely with principal investigators, study coordinators, and clinic staff in a structured research environment.
• Strong interpersonal and communication skills to interact with study participants during recruitment, consent, and follow-up.
• Demonstrated reliability in handling confidential patient information and adhering to research and regulatory standards.

Work Environment

This position operates in a mixed clinical and office-based research environment, typically working on-site 3-4 days per week. You spend time in clinics and research areas interacting with participants, collecting specimens, and performing basic measurements, as well as in office settings handling data entry, regulatory documentation, and electronic medical record review. The role involves regular use of computers, telephones, electronic medical record systems such as EPIC, and standard clinical equipment for vital signs, phlebotomy, and EKG procedures after appropriate training and certification. You may be required to drive to and from clinics or research sites during the day or at night. The environment requires adherence to standard clinical and research safety protocols, including appropriate professional attire and the use of any required protective equipment. The organization provides reasonable accommodation for employees with disabilities who need support to perform the essential functions of the job.

Job Type & Location

This is a Contract position based out of Palo Alto, CA.

Pay and Benefits

The pay range for this position is $30.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palo Alto,CA.

Application Deadline

This position is anticipated to close on Jul 7, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.