Clinical Rotation Administrative Site Coordinator

Position Details

Position Information

Position Title Clinical Rotation Administrative Site Coordinator UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Clinical Rotation Administrative Site Coordinator is responsible for supporting 3rd and 4th year osteopathic medical students in the School of Osteopathic Medicine. The Clinical Rotation Administrative Site Coordinator reports to the Clinical Administrative Support Manager. Note that this position is eligible for remote work up to 2 days per week after 6-12 months of successful employment.

The School of Osteopathic Medicine educates aspiring physicians to be justice-minded, global citizens using a community-based, distributed model of education, which fosters inclusion, discovery, and innovation.

This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Duties Description of Job Duties

• Serve as primary rotation point of contact for 3rd and 4th year medical students.
• Create and coordinate clinical rotation rosters for assigned clinical sites.
• Serve as liaison with associated clinical sites, staff, and physicians for rotation schedules and medical student onboarding.
• Maintain data in the learning management system (LMS).
• Assist medical students in the completion of all clinical site onboarding requirements.
• Collaborate with core site directors to ensure rotation assignments are complete.
• Collaborate with credentialing services to ensure credentialing and affiliation agreements are active.
• Schedule and coordinate medical student meetings to establish individual rotation plans.
• Ensure the timely completion of medical student and facilitator evaluations.
• Assist with check-in and proctoring of tests, as needed.
• Assist in set-up/tear-down and working assigned events.
• Participate in approved professional development opportunities.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Proficiency in MS Outlook, Word, Excel, or similar systems.
• Excellent communication skills, verbal, written, and interpersonal.
• Excellent organization skills; detail orientated.
• Ability to mange multiple priorities which may shift with little notice.
• Strong customer service skills.
• Ability to effectively work in a team environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Associates Degree or 60 college hours. Note that up to two (2) years of additional relevant experience will be considered for up to two (2) years of education.

Required Work Experience

Four (4) years of relevant experience in a complex office setting. Note that up to two (2) years of additional education will be considered for up to two (2) years of experience.

Preferred Qualifications

• Experience working in student support within higher education.
• Experience working with learning management systems.
• Experience with database management.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Typical Monday through Friday 8am to 5pm with occasional extended hours/weekends to meet departmental needs.

Physical Demands

• Ability to lift up to 25lbs of office/event materials.
• Ability to reach overhead, bend, and squat to retrieve office/event materials.
• Ability to push/pull event carts holding up to 40 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, clinical residents, and potential/current students, as well as attend meetings on and off campus.

Posting Details

Posting Details

Posting Number AS2270PO Number of Vacancies AS454PD Job Type Full Time Job Category Staff (non-exempt) Desired Start Date 07/16/2026 Position End Date (if temporary) Reports to Clinical Administrative Support Manager Salary $42,000 Annualized Open Date 06/16/2026 Close Date Open Until Filled Yes Special Instructions to Applicant

This position will work out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UIW Website

• HigherEdJobs.com

• Indeed

• LinkedIn

• WorkplaceDiversity.com

• HispanicDiversity.com

• BlackJobCenter.com

• WomensJobCenter.com

• VeteransConnect.com

• Personal Referral

• Employee Referral

• Other

• If you selected other, please tell us where?

(Open Ended Question)

• • This position requires an Associates Degree or 60 college hours and four years of administrative experience in a complex office environment. Note that up to 2 years of additional education will be considered for up to 2 years of experience. Note that up to 2 years of additional education will be considered for up to 2 years of experience. Do you have at least one of the following?

• No

• Yes, Associates Degree/60 college hours + 4 years required experience

• Yes, 90 college hours + 3 years required experience

• Yes, Bachelor's Degree + 2 years required experience

• Yes, 30 college hours + 5 years required experience

• Yes, HS diploma/GED + 6 years required experience

• • List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

• • Describe your experience serving as a first point of contact in an office environment.

(Open Ended Question)

• • Describe your experience with database management.

(Open Ended Question)