CLINICAL STAFFING SCHEDULER

CLINICAL STAFFING SCHEDULER

• Facility Mount Sinai Hospital
• Department MSH MSH HOSP OPERATION CENTER
• Job Category Clerical/Administrative Support
• Shift Nights
• Schedule Full Time
• Salary Range Starting at $20.056
• Req # 27746

APPLY NOW SAVE JOB SAVED CHAT WITH US

About Us: At Sinai Chicago, we take health care personally. Excellence in health care is about more than just medicine, technology, tests and treatments, it is about really caring for people with dignity and respect. That's what we do. We are dedicated to providing the best care to meet the needs of people, for our community, for our patients and for you.

Position Purpose:

The SHS Staffing Resource Coordinator is responsible for maintaining staffing and scheduling information for designated clinical areas/departments.

Key Job Activities: • Provides coordination for staffing resources for the respective patient care units as delegated in conjunction with department leadership in a responsive and proactive manner. Provides coordination for staffing resources to MSH and HCH from the SHS Float Pool.

• Maintains integrity of staffing documentation (electronic or paper) on all units on each shift at MSH and/or SHS Float Pool through systematic reviews and confirmation with unit leadership throughout the shift and prior to close of a pay period.
• Ensures staffing practices are consistent with guidelines established by the respective clinical area.
• Continually reassesses staffing needs throughout the shift to provide decision-support to unit leadership for cost-effective staffing decisions; may make staffing decisions in the case of an emergency.
• Anticipates supplemental staffing needs and secures additional staff as back up. Ensures appropriate administrative approvals prior to utilizing Overtime and/or Agency.
• Maintains records/documentation on 1:1 (sitter & care companion) care needs for patients. Monitors the utilization of overtime utilization for sitter cases and coordinates resources which are the most cost effective.
• Establishes and maintains a system for providing appropriate software access and training for staffing/scheduling system:
• Staff access and training, enters shifts and prints daily sheets. • Records and provides additional documentation for call-ins through established mechanisms (paper and/or electronic) as appropriate.
• Ensures information is accurately and timely placed in the staffing/scheduling system for review by respective PCCs, Unit Managers, System Directors. Keeps Time and Attendance records updated every 2 weeks for MSH IHR Float Pool and SHS Float Pool.
• Ensures agency attendance is recorded by shift and unit and ensures timely entry of this data and subsequent report for Finance. Supports weekly submission of agency utilization reports to Finance.
• Processes in a timely and accurate manner agency invoices on a weekly basis and in accordance with department documentation and performance standards.
• Supports the coordination of agency orientation process to appropriate hospital systems including obtaining passwords, profiles, required documentation, and confidentiality agreements.
• Responsible for maintaining agency staff personnel files in accordance with Hospital and JCAHO standards and supports the maintenance of all personnel files for In-House Registry Staff (RN/LPN/CNA).
• Files and stores daily and monthly schedules and other reports as identified.
• Screens and monitors agency staff credentials and, in conjunction with clinical leadership, performance standards to ensure compliance with hospital standards.
• Provides for the timely and accurate processing of payroll for assigned areas and ensures consistent with applicable labor practices and related policies. Effectively communicates issues/patterns/trends to appropriate leadership staff.
• Supports the orientation of new personnel to the Hospital Operations Center and to related scheduling and pay practices.
• Appropriately engages chain of command for resolution of issues/challenges as necessary.
• Compiles daily staffing information for each unit utilizing unit-based staffing sheets, e-shift report, IHR schedules, and agency sheets. Performs quality control checks to confirm accuracy of daily schedule at least 24-48 hours prior to shift. Proactively reconciles discrepancies and questions.
• Assists Unit Managers and System Directors in data gathering for any necessary reports.
• Communicates with Unit Directors regarding staffing supply/demand gaps.
• Reports discrepancies to Nursing Director, Support Services.
• Displays teamwork, interdependence, and assistance to peers and fellow caregivers in carrying out responsibilities.
• Maintains proficient current skill base to sufficiently support Staff Scheduling and reporting systems to efficiently and effectively to achieve corporate goals.
• Establishes and maintains excellent public relations communicating with stake holders and maintains confidentiality via telephone, in-person, and email communication.
• Appropriately engages chain of command for resolution of untoward practice.
• Maintains proficient computer software skill set Word, Excel and Access and other analytic software to sufficiently support developing reports/ tools that efficiently and effectively achieve corporate goals.
• Displays teamwork and assistance to peers and health care team members.
• Performs other duties as assigned.

Education and Work Experience:

• High School Diploma or GED
• 1-2 years prior staffing in a healthcare setting or closely related experience
• 1-2 years prior payroll experience
• Two years' prior experience working with computerized systems

Knowledge and Skills:

• Knowledge of computer hardware equipment and software applications relevant to work functions
• Knowledge of nursing unit functions and medical terminology
• Successfully complete mathematical calculations for decision-making purposes, reports, and schedules
• Demonstrated skill in use of multi-line phone, copy machine, fax machine, email, and internet
• Ability to prioritize work demands and work with minimal supervision

Share: Email Tweet Share on Facebook Share on LinkedIn

APPLY NOW