CMMS Admin 1

Position Overview:

The CMMS Admin enters and maintains accurate data, such as equipment records in the Computerized Maintenance Management System (CMMS). This role generates basic reports and metrics to support maintenance operations. Additionally, this role supports IT with system troubleshooting, user testing, and upgrades.

Job Description:

What You’ll Do

• Enters and maintains accurate data in the CMMS, such as equipment records and user profiles
• Onboards equipment into CMMS, including coordination of Criticality Risk Assessments (CRA) and System Impact Assessments (SIA)
• Assists in the execution of system upgrades (e.g., user acceptance testing, initiation of change management requests)
• Collaborates with vendors in testing schedule and execution
• Identifies and enters deviations associated with CMMS usage
• Ensures proper training and access for users
• Supports the maintenance team with key performance indicator (KPI) trends and gap closures plans
• Partners with IT for system troubleshooting, user testing, and upgrades
• Other duties, as assigned

 

Knowledge & Skills

 

• Effective communication, both written and oral
• Strong analytical and problem-solving skills
• Detail-oriented
• Strong organizational skills
• Ability to drive and prioritize multiple tasks in a fast-paced environment
• Ability to adapt to new processes and technologies
• Ability to work in a team environment

 

Required Skills

 

• High School Diploma/GED
• 6 years of experience and CMMS software or a related system
• Experience with Microsoft Office and data entry

 

Preferred Skills and Certification

 

• Bachelor’s degree in Database Management or a related field
• 2 years of experience working in a regulated industry, such as pharmaceuticals or biotechnology
• Experience with equipment maintenance and calibration processes

 

Working Conditions & Physical Requirements:

 

Will work in environment which may necessitate respiratory protection. X No Yes
May work in Mechanical/Production spaces that may require hearing protection and enrollment in a hearing conservation program. X No Yes
Will work in environment operating a motor vehicle or Powered Industrial Truck. X No Yes
Ability to discern audible cues. No X Yes
Ability to inspect or perform a task with 20/20 corrected vision, visual acuity, including distinguishing color. X No Yes
WORKING ENVIRONMENT
PHYSICAL DEMANDS
Ability to ascend or descend ladders, scaffolding, ramps, etc. X No Yes
Ability to stand for prolonged periods of time. X No Yes frequency/minutes (If yes, may specify frequency/duration: up to 15, 30, 120, 240 minutes)
Ability to sit for prolonged periods of time. No X Yes 120 minutes
Ability to conduct activities using repetitive motions that include writs, hands and/or fingers. X No Yes
Ability to operate machinery and/or power tools. X No Yes
Ability to conduct work that includes moving objects up to X pounds. X No Yes If yes, 10 lbs. 33 lbs.
Ability to bend, push or pull, reach to retrieve materials from 18” to 60” in height, and use twisting motions. X No Yes ENVIRONMENTAL CONDITIONS
Will work in warm/cold environments. X No Yes Range (If yes, specify approximate temperature ranges.)
Will work in outdoor elements such as precipitation and wind. X No Yes
Will work in small and/or enclosed spaces. X No Yes
Will work in heights greater than 4 feet. X No Yes