CMMS Administrator/Facility Coordinator

Description

Responsibilities

• Administer and maintain the CMMS, ensuring all facility assets, maintenance schedules, and service histories are accurately entered and up to date.
• Create, assign, and track work orders for daily, weekly, monthly, quarterly, and annual preventive maintenance (PM) activities.
• Ensure completed work orders and PM records are properly documented, reviewed, and archived in the CMMS.
• Generate reports related to maintenance activities, equipment performance, and regulatory compliance.
• Train Facilities staff and contractors on proper CMMS usage, documentation standards, and data accuracy.
• Develop and manage the preventive maintenance calendar for all facility systems, including HVAC, electrical, plumbing, and life safety equipment.
• Coordinate with internal maintenance teams and external vendors to schedule repairs, inspections, and preventive maintenance services.
• Monitor work order status and follow up to ensure tasks are completed on time and in accordance with established standards.
• Assist with tracking inventory levels for maintenance supplies, tools, and spare parts.
• Schedule and track required regulatory and safety inspections, including but not limited to: fire extinguisher inspections, fire pump testing, elevator inspections, backflow preventer testing, generator load testing, and other local, state, or federally mandated inspections
• Maintain inspection reports, certifications, and records of corrective actions.
• Coordinate with vendors to obtain quotes, schedule services, and ensure completion of required work.
• Support compliance with OSHA, NFPA, and local building and safety codes.
• Maintain facility documentation including floor plans, equipment manuals, service contracts, and maintenance records.
• Assist with budget tracking, invoice processing, and documentation related to maintenance services.
• Support facility projects, upgrades, and improvements by providing maintenance history and vendor coordination.
• Other duties as assigned.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in facilities coordination, maintenance administration, or CMMS management.
• Experience in a commercial or industrial facility environment preferred.
• Proficiency with CMMS software required.
• Strong organizational skills and attention to detail; ability to manage multiple priorities.
• Strong communication and interpersonal skills for collaboration with internal teams and external vendors.
• Working knowledge of building systems and maintenance practices.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook).

Reasons you should work for us:

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance and short-term disability coverage provided by employer.
• Supplemental life insurance and long-term disability coverage options available.
• 401K with employer contribution.
• Personal, Vacation, and Holiday paid time off for all full-time employees.
• Onsite Aurora Health & Wellness Center available for all employees.
• Employees are continuously encouraged to learn and grow their careers in smart manufacturing.