CMMS Coordinator

Thank you for considering a career at Port Houston. We appreciate your interest in joining our team. By applying, you are taking an important step toward advancing your career with an organization committed to excellence.

Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact.

Before submitting your application, please ensure your resume is ready for upload in either .doc or .pdf format. Application must be completed in full.

Position Summary:

The CMMS Coordinator is responsible for the effective administration, scheduling, and coordination of maintenance activities through the Computerized Maintenance Management System (CMMS) in support of Facilities, Cranes and Inventory Departments. This role ensures all preventive and reactive maintenance tasks are planned, scheduled, and executed efficiently, working closely with internal teams and external contractors. This position will also manage data entry into the CMMS, maintain equipment log structure, assist in training and building of tools for use of system. Preserve integrity of data sustaining KPIs impacting maintenance department (downtime causes, equipment availability, vendor account status, etc.) and contribute to the development and continuous improvement of standard operating procedures (SOPs). Utilizes analytical skills and critical thinking to improve departmental performance.

Key Responsibilities/Duties:

CMMS Administration:

• Manage the CMMS, ensuring accurate data entry, timely updates, and proper documentation of maintenance activities.
• Input and maintain preventive maintenance (PM) schedules, ensuring alignment with operational needs and regulatory requirements.
• Generate and analyze CMMS reports to track maintenance performance, identify trends, and recommend improvements.
• Work with Fleet Manager to manage the asset tagging and tracking program within the CMMS system including processing of new equipment forms and tagging of assets.

Maintenance Scheduling and Coordination:

• Schedule and coordinate preventive and reactive maintenance tasks with internal teams and external contractors.
• Prioritize and allocate resources effectively to ensure timely completion of maintenance activities.
• Maintain spare parts inventory and track expenses for regular budget review

Compliance and Documentation:

• Ensure all maintenance activities, inspections, and repairs are documented accurately in the CMMS.
• Assist in the commissioning, qualification, and validation of new equipment as needed.
• Author and review SOPs related to maintenance and facility operations.
• Aid in deviation investigations, ensuring thorough documentation and analysis of root causes.
• Review PM programs regularly to identify opportunities for improvement.

Support Functions:

• Support the maintenance of equipment and the management of spare parts inventory.
• Analyze planning data to define manpower, parts and other resources required to meet terminal demands
• Perform a variety of activities in planning, scheduling, and documentation, including reports and presenting findings
• Develop CMMS tool to meet department demands, including maintaining accurate and prompt data collection
• Perform analysis of workload, staff allocation and material resources by developing flexible forecasting tools
• Develop methods of tracking operational costs for container and general cargo facilities.
• Assist in budget preparation and monitoring of department expenses with Maintenance Managers of container and general cargo facilities; analyze and report variances in expense on a monthly and quarterly basis; provide information on developing trends.
• Design dashboards, forms, and reports that capture key performance indicators (KPI’s)and identify key trends to assist in establishing proactive solutions to drive improved performance
• Review and recommend short- and long-term plans and courses of action; ensure planned project needs are properly budgeted and delivered on time
• Assemble detailed spreadsheets, charts, and graphs to illustrate technical reports; analyze data and reports to provide accurate and timely recommendations to management for decision-making purposes
• Work closely with project management teams and other support staff to monitor terminal projects
• Participate in Master Plan development for container and general cargo facilities
• Promote the organization’s safety culture and participate with monthly safety audits

Education/Experience:

• Bachelor’s degree in computer science, Information Technology, Business Administration, or related major in a public or accredited private academic institution required
• Minimum of 2 years’ experience coordinating and maintaining asset inventory utilizing a computerized maintenance management system in a healthcare facility or related business environment
• Experience in data analysis in the facilities maintenance program, specifically in asset management, equipment failure analysis and/or spare part optimization.
• 2+ years related terminal equipment knowledge preferred

Knowledge, Skills, Abilities and Behaviors:

• Knowledge of terminals and terminal operations or production environment
• Knowledge of accounting processes and procedures
• Knowledge of scheduling work orders utilizing CMMS
• Communication, presentation and public speaking skills
• Decision making skills
• Tactical critical thinking skills
• Data interpretation skills
• Ability to use Microsoft Office Suite programs (PowerBI required)
• Ability to prioritize needs and provide feedback
• Ability to capture relevant complex data and analyze the same
• Ability to conceptualize, communicate concepts and take a global perspective
• Demonstrated ability to champion projects, implement process improvement initiatives, and collaborate with and coach internal customers
• Ability to achieve results
• Ability to work under stress
• A Transportation Worker Identification Credential (TWIC) must be obtained within 30days of appointment, and be maintained for the duration of employment

Key Competencies Required:

• Achieve Results
• Analytical Problem Solving
• Technical Expertise
• Planning/Situational Analysis
• Customer Focus
• Effective Communication
• Pragmatic Decision Making
• Safety

This work site location of this job is:

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high.  To apply, please go to porthouston.com/careers.  Only applications submitted through the Port Houston Careers website will be acknowledged.  Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

We appreciate your interest in Port Houston. Port Houston is an equal employment opportunity employer. Port Houston’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Port Houston also prohibits harassment of applicants or employees based on any of these protected categories. Application must be completed in full.