Summary
The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace.
Essential Duties and Responsibilities
Reception & Front Desk
- Answer phones, direct calls, take messages, and manage voicemail
- Greet guests professionally and ensure proper visitor procedures
- Maintain a clean and welcoming front desk area
- Manage conference room scheduling
- Handle incoming/outgoing mail and deliveries
Executive Administrative Support
- Manage calendars, meetings, and appointments for the Brand President
- Arrange travel for leadership, staff, and guests
- Prepare reports, presentations, and correspondence
- Assist with meetings, events, and meals
- Handle confidential information with discretion
- Support special projects as needed
Store Operations Support
- Support day-to-day store operations
- Provide excellent customer service
- Help maintain store appearance and organization
- Coordinate supplies and vendors
- Order and distribute supplies
General Administrative Support
- Assist departments as needed
- Maintain organized documentation
- Support internal communication
- Perform other duties as assigned