Collections Analyst

Toshiba Global Commerce Solutions is seeking a Collections Analyst that will be responsible for managing the collections and resolution activities for an assigned portfolio of customers. The position focuses on collecting past-due invoices, resolving billing disputes, maintaining accurate invoicing through vendor portals, and reducing overall accounts receivable delinquency. Success in this role requires strong interpersonal, analytical, negotiation, and problem-solving skills, as well as the ability to build effective cross-functional relationships with internal teams and external customers.

Responsibilities

• Manage all collections activities for an assigned customer portfolio to drive timely payment and reduce delinquency.
• Identify root causes of accounts receivable delinquency and implement effective collection strategies to improve cash flow and Days Sales Outstanding (DSO).
• Upload invoices accurately and on time into customer and vendor portals to ensure timely payment.
• Generate and distribute invoice copies and customer statements as needed.
• Reconcile past-due balances and collaborate closely with billing, operations, sales, and customers to resolve disputes, discrepancies, and unpaid balances.
• Establish and maintain strong, collaborative working relationships with customers, vendors, and internal cross-functional teams.
• Support Cash Applications by responding to customer inquiries related to the application of payments.
• Identify opportunities for process improvement and support additional management directives as needed.

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field, or an equivalent combination of education and experience.
• Approximately 5+ years of relevant experience in collections or accounts receivable.
• Demonstrated experience managing high-volume collections, billing procedures, and invoicing requirements.
• Strong analytical skills with the ability to document, analyze, and troubleshoot cross-functional processes.
• Proven ability to build and maintain strong working relationships with customers and internal departments.
• Excellent organizational, verbal, and written communication skills in English.
• Effective time management skills with the ability to plan, prioritize, and meet monthly cash and departmental objectives.
• Proficiency in Microsoft Excel and Word, with the ability to learn new systems quickly.
• Ability to work effectively in a fast-paced, team-oriented environment with stringent monthly deadlines.

• Experience using Oracle or a similar ERP system.
• Experience working with customer or vendor invoicing portals.
• Spanish language proficiency.
• Exposure to global collections or invoicing environments and familiarity with regulatory or compliance considerations across regions.

• Group health coverage (medical, dental, & vision)
• Employee Assistance Programs
• Pre-tax spending accounts
• 401(k) plan (with company match)
• Company provided life insurance
• Pet Insurance
• Employee discounts
• Generous paid holiday schedule, paid vacation & sick/personal days