Commercial Assistant Property Manager

Job Title: Assistant Property Manager

Division: Commercial

Supervisor: Senior Property Manager

Location: First Stamford Place, Stamford, CT

JOB SUMMARY: The Assistant Property Manager supports the Senior Property Manager in the daily operations and financial performance of assigned commercial properties. This role assists in lease administration, tenant relations, accounting functions, vendor coordination, and reporting to ensure properties are professionally managed, well-maintained, and aligned with ownership goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.

Building Administration

• Provide administrative and operational support to the Senior Property Manager.
• Assist with payroll, timekeeping, and personnel-related transactions as needed.
• Review and process accounts payable and receivable, including rent collection and vendor invoices.
• Manage the tenant work order process to ensure timely response and resolution.
• Assist with preparation of the annual budget, quarterly forecasts, and monthly management reports.
• Support lease administration by preparing lease abstracts, tracking key dates, and generating escalation billings for operating expenses and real estate taxes.
• Help implement company policies, procedures, and property management best practices.
• Ensure timely and accurate submission of property reports and accounting data through company systems.

Building Operations

• Assist with property inspections to ensure cleanliness, safety, and compliance with operational standards.
• Coordinate and oversee contractors for building repairs, warranty work, and maintenance projects.
• Schedule and follow up on tenant build-outs, punch-list items, and move-in/move-out activities.
• Support management of building operations staff, including scheduling, coordination, and oversight of daily activities.

Tenant Relations

• Serve as a point of contact for tenant inquiries, service requests, and operational concerns.
• Ensure tenant requests are addressed promptly, with proper documentation and follow-up.
• Maintain and update the building's Tenant Guide and communication materials.
• Assist in organizing tenant appreciation events and building-wide programs to enhance satisfaction and retention.

Public Relations and Community Involvement

• Represent the property and company in local business, civic, and community organizations as directed.
• Support the property's involvement in philanthropic and downtown development events that promote community engagement.

Professional Development

• Continue professional growth through participation in industry organizations such as BOMA, IREM, or similar associations.
• Pursue or maintain CPM or RPA credential candidacy to enhance skills and career progression.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities unless the Senior Property Manager is unavailable or away from the property.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree in business administration, real estate, finance, or related field is required.
• CPM and/or RPA credential candidacy is preferred.
• Minimum 3-5 years of experience in utility management, financial analysis, or sustainability programs, preferably within real estate or property management.
• Must have experience in commercial property management. Exp with Class A properties in a downtown business district is highly preferred.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS: The physical demands & working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually moderate.

CORPORATE INTEGRITY: All employees in all positions are expected to act professionally at all times, including but not limited to treating others with respect, valuating diversity, supporting team/community goals, and following company policies and procedures.

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WHAT WE OFFER:

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions (including part-time employees)
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks (including part-time employees)
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount (including part-time employees)
• Employee Referral Program (including part-time employees)
• Employee Assistance Program (including part-time employees)
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.