Location: Newark, NJ Office
Classification: Non-Exempt
Reports to: Administrative Manager
Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys
Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately
Edit, revise, and clean up legal documents to conform with firm styles and guidelines
Manage electronic filings for Federal and State Courts
Create and edit Tables of Authorities and Tables of Contents
Enter, edit, and manage attorney time entries and expense reports
Organize and maintain case files and handle document filing
Process incoming/outgoing mail, including messenger service and FedEx
Provide secretarial coverage during absences within the department
Minimum of 10 years’ litigation legal secretarial experience, preferably in a law firm
High school diploma or equivalent required
Strong knowledge of Federal and State Court filing procedures, including E-filing
Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw
Outstanding organizational skills and extraordinary attention to detail
Excellent communication and interpersonal abilities
Ability to multitask and prioritize workload in a fast-paced environment
Proven experience managing pressure and tight deadlines
Positive, professional demeanor and team-oriented attitude
Current Notary Public commission or willingness to obtain within the first 6 months of employment