Commercial Loan Assistant

Position: Commercial Loan Assistant

Department: Loan Administration 

Job Status: Full-Time

FLSA Status: Non-Exempt

Grade: 9

Reports to: Commercial Loan Assistant Manager

Amount of Travel Required: No Travel Required

Positions Supervised: N/A

POSITION SUMMARY

Provides administrative and clerical assistance for Commercial Loan Officers in the development of commercial relationships.

ESSENTIAL FUNCTIONS

• Prepares a variety of documents; new business loans, modifications, file comments, etc.
• Prepares new commitment letters from Board approvals or loan proposals.
• Reviews loan documents prepared in-house and by outside counsel and prepares loans for funding and booking.
• Completes the compliance/doc checklist for each new transaction. Follows all policies and procedures related to compliance for loan closings and on-going account maintenance.
• Contact Attorneys on missing documents or document corrections.
• Obtains flood determinations and follows all policies and procedures related to properties located in a flood zone.
• Sends flood policies to Loan Servicing for review and approval in advance of loan closing.
• File new UCC filings, and track UCC continuations and amendments. Reviews UCC’s filed by Attorneys to assure filing and enter into iLien for tracking.
• Assist Loan Officers with customer account problems and requests; forwards to appropriate department when necessary.
• Completes a variety of tasks for Commercial Loan Officers and Relationship Managers.
• Other reports and projects as necessary.
• Must complete BSA, AML, and other Regulatory and Continuing Education as assigned.
• Must adhere to all bank and regulatory policies and procedures specific to position. Assumes additional responsibilities as requested.   

POSITION QUALIFICATIONS

• Attention to Detail
• Organizational Relations
• Organizational Skills
• Problem Solving
• Productivity & Time Management

EDUCATION/EXPERIENCE/SKILLS & ABILITIES

• High School Diploma or GED required.
• At least 3 years of relevant work experience required, bank loan servicing experience desired.
• Working knowledge of Microsoft office, Word and Excel required. Knowledge of various programs related to job function.

PHYSICAL DEMANDS

Physical Demands            

Stand: O (Occasionally)

Walk: O (Occasionally)

Sit: C (Constantly)

Handling / Fingering: N (Not Applicable)

Reach Outward: N (Not Applicable)

Reach Above Shoulder: N (Not Applicable)

Climb: N (Not Applicable)

Crawl: N (Not Applicable)

Squat or Kneel: N (Not Applicable)

Bend:N (Not Applicable)

Lift/Carry

10 lbs or less: N (Not Applicable)

11-20 lbs: N (Not Applicable)

21-50 lbs: N (Not Applicable)

51-100 lbs: N (Not Applicable)

Over 100 lbs: N (Not Applicable)

Push/Pull

12 lbs or less: N (Not Applicable)

13-25 lbs: N (Not Applicable)

26-40 lbs: N (Not Applicable)

41-100 lbs: N (Not Applicable)

N   (Not Applicable)        Activity is not applicable to this occupation.

O  (Occasionally)             Occupation requires this activity up to 33% of the time (0-2.5+ hrs/day)

F  (Frequently)                  Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hrs/day)

C  (Constantly)                  Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

None

Westfield Bank has reviewed this job description to ensure that essential functions and basic duties have been included.   It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.