Artificial Intelligence (AI), Asset Management, Atlassian JIRA, Automotive Repair and Maintenance, Cross-Functional, Data Collection, Detail Oriented, Inventory Management, Lift/Move 25 Pounds, Logistics, Microsoft Excel, Operational Support, Organizational Skills, Physical Inventory, Process Improvement, Project Tracking, Reporting Dashboards, Status Reports, Technical Operations, Testing
Role Overview
We are looking for a highly organized, detail-oriented Technical Operations Coordinator to support our engineering and testing teams. This role is the "connective tissue" of our department: you will manage the physical parts and assets needed for testing while simultaneously building the digital schedules and systems that keep our projects on track.This is an ideal role for a recent graduate who enjoys a mix of hands-on physical organization and strategic project tracking.
Primary Responsibilities
1. Cross-Functional Coordination & Scheduling
- Act as the primary point of contact for scheduling test windows across different teams.
- Align timelines between engineering, and external partners to ensure resources (vehicles, tools, and people) are ready when needed.
- Relentlessly follow up with teams to collect data post-testing, ensuring nothing falls through the cracks.
2. Inventory & Asset Management
- Organize & Audit: Order, receive, and organize incoming parts. Maintain a clean, logical physical inventory system so the team can find what they need in seconds.
- Logistics: Prepare assets for testing or transport.
3. System Building & Process Improvement
- Bridge the Gaps: Identify "organizational black holes" where communication is failing and create new workflows (e.g., new Excel trackers, Jira boards, or physical labeling systems).
- Reporting: Maintain dashboards and status reports to give management a clear view of project health.
Candidate Requirements
- Experience: 0–2 years of experience. We are open to recent graduates with a degree in Engineering, Logistics, or a related field.
- Orgnaization: You enjoy creating order out of chaos and saying “there must be a better way to do that”.
- Technical Fluency: High proficiency in Microsoft Excel/Google Sheets. You should be comfortable learning new software quickly.
- Communication: "Team-first" attitude. You can nudge a senior engineer for data or a vendor for a tracking number with professional persistence.
- Physical Ability: Comfortable working in a fast-paced environment that may involve being on your feet or lifting/moving parts (up to 25 lbs) as needed.
Must Have
- Must have: Culture is really important in the broader team! Must pass the work trip "test". i.e. Would the team be happy to do a work trip with this person? We are generally proactive (We are often the "gets it done" team, sometimes forgiveness before permission), and we take work seriously, but not ourselves. Proactive. I will do my best to direct, but in fitting with the above listed culture, they will thrive if they can start going forward on their own
Nice To Have
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