Commercial Tenant Accountant

A TOWN WHERE EVERY DETAIL, FROM VISION TO EXECUTION, MAKES LUXURY SEEM SIMPLE.

Alys Beach is a master-planned 158-acre beach community in active development that includes luxurious private dining, recreation and retail amenities and experiences, vacation rentals and several signature annual events. With our purpose driven by excellence in accountability, commitment, integrity, passion, respect and unity, our employees are the foundation behind the beauty and design of Alys Beach.

Alys Beach offers an industry leading compensation plan, medical/dental/vision benefit plans beginning on day one; including life insurance and other ancillary benefits, profit sharing and employee perks.

Job Summary

The Commercial Tenant Accountant is responsible for managing and overseeing all accounting functions related to commercial tenant accounts and commercial property.

Overview

The Commercial Tenant Accountant position is responsible for tenant billing, accounts receivable and payable processing, financial reporting, budget preparation, and variance analysis. The role works closely with Merchant Manager to ensure accurate financial execution aligned with lease terms and operational objectives.

First day medical benefits and company profit sharing. $1,000 sign-on bonus for this position.

Job Responsibilities

Tenant Accounting & Collections

• Manage full-cycle accounting for commercial tenant accounts, including rent, common area maintenance (CAM), taxes, insurance, utilities, and other recoverable expenses.
• Prepare, generate, and distribute monthly tenant invoices and ensure timely rent and expense recoveries.
• Record tenant rent payments, monitor due dates, and follow up on past-due balances in coordination with property management.
• Maintain accurate tenant ledgers, including rent charges, additional fees, credits, adjustments, and delinquency tracking.
• Respond to tenant inquiries related to billing, account balances, and payments in a professional and timely manner.

Lease Review & Compliance

• Review and interpret lease agreements to ensure accurate account setup, billing, and recoveries in the accounting system.
• Apply lease terms correctly for tenant bill-backs, proration, percentage rent, and other lease-specific charges.
• Track and reconcile tenant security deposits, including processing refunds upon lease termination in compliance with regulations and lease requirements.

Accounting Operations

• Process accounts payable and accounts receivable transactions related to tenant and property activity.
• Perform monthly reconciliations of tenant accounts to identify and resolve discrepancies.
• Assist with month-end and year-end close processes related to tenant and property-level activity.
• Support internal review by providing documentation, schedules, and explanations as requested.

Financial Reporting, Budgeting & Analysis

• Prepare property- and tenant-level financial reports, including payment history, outstanding balances, and lease detail summaries.
• Produce monthly financial reporting and variance analysis for assigned properties.
• Assist with annual budget preparation for the property.
• Responsible for administration of the Common Area Maintenance (CAM) budget, including reviewing and setting up new service contracts and verifying that invoices and payables align with contracted services, approved scopes of work, and budgeted amounts.
• Prepare annual CAM reconciliations and tenant bill-back adjustments in accordance with lease terms and deadlines.

Cross-Functional Coordination

• Coordinate closely with merchant manager, operations teams to support accurate billing, tenant onboarding, lease changes, resolution of billing discrepancies, collection efforts at the property level.

Job Requirements

• Bachelor's degree in Accounting, Finance, or a related field (required).
• Minimum of 3 years of accounting experience; commercial real estate or property management experience preferred.
• Strong understanding of lease structures and tenant bill-back processes, including CAM, taxes, insurance, and utilities.
• Proficiency in Excel and other Microsoft Office applications; experience with property management and accounting systems preferred. (SAGE, Re-Leased, Yardi or similar systems)
• Demonstrated ability to analyze financial data and communicate results clearly and effectively.
• High level of accuracy, organization, and attention to detail.

Preferred Experience

• Experience preparing CAM reconciliations and assisting with lease audits.
• Knowledge of commercial real estate accounting.

Essential Skills and Competencies

• Thorough understanding of general ledger accounting systems, chart of accounts, and corporate accounting processes.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple tenant accounts, properties, priorities, and deadlines simultaneously.
• Ability to effectively present information and respond to questions from managers, coworkers, and tenants.
• Strong communication and customer service skills.
• Ability to work independently and collaboratively in a fast-paced, team-oriented environment.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.