DetailsOpen Date 07/02/2026Requisition Number PRN45556BJob Title Event Planning ManagementWorking Title Communications and Events ManagerCareer Progression Track M00Track Level M2 - Senior SupervisorFLSA Code AdministrativePatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule Summary The primary work hours for this position are Monday – Friday, business hours. This position may require some early mornings, evenings and weekends, based on needs.VP Area U of U Health - AcademicsDepartment 01473 - SOM AdministrationLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $70,000 to $75,000/AnnuallyClose Date 09/02/2026Job SummaryThe Communications and Events Manager for the Spencer Fox Eccles School of Medicine (SFESOM) oversees the full lifecycle of in‑person and digital events, alongside a broad communications and marketing portfolio that is developed and executed in partnership with the University of Utah Health Marketing and Communications team. Plans, implements, and oversees event operations, strategic communications, public affairs, and integrated marketing, including contract and vendor management, brand stewardship, content development, event execution, logistics, and analysis. Supervises staff and student volunteers as needed for in‑person and virtual events, conferences, and meetings. This position interfaces with all necessary departments to ensure seamless communication and event delivery while fostering strong relationships and upholding high customer‑service standards.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.ResponsibilitiesOrchestrates and executes all aspects of on‑site and virtual sponsored and hosted events, including meetings, seminars, conferences, symposiums, etc.; responsible for event planning, marketing, communications, and logistics to ensure event success.Develops and implements a strategic communications framework that supports SFESOM goals, aligns with institutional messaging, and advances the school's reputation internally and externally.Partners with the University of Utah Health Marketing and Communications team to manage strategic communication between event organizers, leadership, staff, faculty, students, media, and the public, ensuring key messages are effectively and accurately delivered.Manages relationships with vendors, organizers, and attendees.Leverages marketing skills to design promotional materials for various SFESOM events; drafts talking points, run of show, announcements, newsletters, social media posts, and blogs to support and advertise events across multiple channels and audiences.Applies public relations skills to build, protect and elevate the SFESOM brand; manages communication between event organizers, leadership, staff, faculty, students, and the public to ensure key messages are effectively and accurately communicated.Develops and maintains a proactive communications calendar that coordinates event promotion, institutional announcements, and public‑facing content.Identifies new event opportunities for the SFESOM based on strategic goals.Partners with Dean's Office to develop communications strategies to promote off‑site tradition events and ceremonies.Develops and implements policies, procedures, and cost models related to event operations, customer service, staffing, and budget in alignment with University of Utah policy.Assesses current software and tools; recommends enhancements to improve efficiency and outcomes.Develops processes for repeatability and scalability across events and communications workflows.Negotiates contracts and budgets with vendors, customers, speakers, and other stakeholders.Conducts post‑event evaluations, budget recaps, communications audits, and feedback analysis to inform future event plans.Leads event operations, including set‑up, on‑site management, and takedown.Supervises staff, volunteers, subcontractors, and vendors to ensure successful event delivery.Recruits, trains, and manages event staff and volunteers.Performs other related duties as assigned.Senior Supervisor, Event Planning ManagementDirect/Manage/Supervise on‑site and/or virtual marketing events such as customer seminars, full‑scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features/enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.Job Code: M22362Grade: M16Minimum Qualifications1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).Department may hire employee at one of the following job levels:Senior Supervisor, Event Planning Management: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.PreferencesType Benefited StaffAdditional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post‑retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post‑retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by TitleIX and 34CFR part106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of TitleIX and its regulations may be referred to the TitleIX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/TitleIX Coordinator in the Office of Equal Opportunity and TitleIX (OEO). More information, including the Director/TitleIX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.Online reports may be submitted at per University of Utah policy 5‑108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12‑month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.#J-18808-Ljbffr