Communications and Events Manager

Communications and Events ManagerJob SummaryThe Communications and Events Manager for the Spencer Fox Eccles School of Medicine (SFESOM) oversees the full lifecycle of in-person and digital events, alongside a broad communications and marketing portfolio that is developed and executed in partnership with the University of Utah Health Marketing and Communications team. Plans, implements, and oversees event operations, strategic communications, public affairs, and integrated marketing, including contract and vendor management, brand stewardship, content development, and event execution, logistics, and analysis. Supervises staff and student volunteers as needed for in-person and virtual events, conferences, and meetings. This position interfaces with all necessary departments to ensure seamless communication and event delivery while fostering strong relationships and upholding high customer service standards.The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.ResponsibilitiesOrchestrates and executes all aspects of on-site and virtual sponsored and hosted events, including meetings, seminars, conferences, symposiums, etc.; responsible for event planning, marketing, communications, and logistics to ensure event success.Develops and implements a strategic communications framework that supports SFESOM goals, aligns with institutional messaging, and advances the school's reputation internally and externally.Partners with the University of Utah Health Marketing and Communications team to manage strategic communication between event organizers, leadership, staff, faculty, students, media, and the public, ensuring key messages are effectively and accurately delivered.Manages relationships with vendors, organizers, and attendees.Leverages marketing skills to design promotional materials for various SFESOM events; drafts talking points, run of show, announcements, newsletters, social media posts, and blogs to support and advertise events across multiple channels and audiences.Applies public relations skills to build, protect and elevate the SFESOM brand; manages communication between event organizers, leadership, staff, faculty, students, and the public to ensure key messages are effectively and accurately communicated.Develops and maintains a proactive communications calendar that coordinates event promotion, institutional announcements, and public-facing content.Identifies new event opportunities for the SFESOM based on strategic goals.Partners with Dean's Office to develop communications strategies to promote off-site traditional events and ceremonies.Develops and implements policies, procedures, and cost models related to event operations, customer service, staffing, and budget in alignment with University of Utah policy.Assesses current software and tools; recommends enhancements to improve efficiency and outcomes.Develops processes for repeatability and scalability across events and communications workflows.Negotiates contracts and budgets with vendors, customers, speakers, and other stakeholders.Conducts post-event evaluations, budget recaps, communications audits, and feedback analysis to inform future event plans.Leads event operations, including set-up, on-site management, and takedown.Supervises staff, volunteers, subcontractors, and vendors to ensure successful event delivery.Recruits, trains, and manages event staff and volunteers.Performs other related duties as assigned.Senior Supervisor, Event Planning ManagementDirect / Manage / Supervise on-site and/or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars / webcasts, and other events. Oversee event planning and logistics, ensuring the successful execution of event programs. Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors. Assess current software and tools and provide recommendations for features / enhancements for future consideration and implementation to achieve goals related to virtual events. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. Oversee the development of processes for repeatability and scalability of events. Oversee the negotiation of contracts with conference sites, hotels, and outside vendors. Review post event analysis, budget recaps, and feedback, and incorporate into future event plans. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization. Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience. This is a Senior Supervisor-Level position in the Management track. Job Code: M22362 Grade: M16.Minimum QualificationsEQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Senior Supervisor, Event Planning Management – Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.#J-18808-Ljbffr