Communications Coordinator Lv3

Job Title: Engagement Survey Support

Department: Talent and Developement Center of Expertise in Human Resources.

• Mid-May through mid December 2024
• 15-20 hours a week (hours flex from week to week)
• Some early morning starting between 7am-8am depending on meetings and evening meetings to be available 6:00 PM-10:00 PM (approx. 2 per week)
This person will be note taking, building slides, managing a translation process.
Must be detail oriented

Need someone who is available to work between 8:00-12:00 PM or 7:00 AM - 11:00 AM. Must have flexible schedule; meetings outside of normal working hours will be arranged as needed with contractor. Amount of hours will not be guaranteed.
Working on a global team including Asia and Europe.

Key responsibilities:
• Administrative support (scheduling meetings, taking meeting notes, summarizing meetings, preparing agendas, etc.)
• Translation management (managing the workflow)
• Communication support (PowerPoint, SharePoint, some writing)
• Working with a high level of confidentiality

The Communications Coordinator will help execute communication tactics within a variety of channels to reach key audiences and meet specific communications objectives. In this role, you will work with other members of the global communications team to distribute communications and track performance using common tools and procedures. You'll help your communication partners with a variety of communications including: managing logistics of small events, large meetings or team town halls; sending and tracking newsletter performance; and updating internal intranet sites. You'll display familiarity with internal and external communications to reach various audiences. Receive instruction, guidance and direction from more senior level roles. Create communications based on routine assignments. Use existing procedures to produce consistent and on-brand communications. Develop business acumen to understand the company and its customers. Interact with immediate communications team and within the global group. Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.
Comments for Suppliers: Job description needs discussion - this is a blended admin and comms role. Virtual interviews will be conducted.