Communications Coordinator

Posting Details

Posting Summary

Position Title Communications Coordinator FLSA Exempt Department Office of Communications & Marketing Job Summary

Xavier University of Louisiana is accepting applications for the open position of Communications Coordinator. The Communications Coordinator will serve as the primary assistant to the Associate Vice President of University Communications and provide direct support to the Office of University Communications. The Communications Coordinator will work as part of a team and may be required to offer support to other areas as needed. This position requires a friendly disposition, excellent communication skills, the ability to work evenings and weekends, and working knowledge of computer applications. AA/EOE

Minimum Qualifications

A minimum of three years of experience in clerical and administrative roles. A bachelor's degree can substitute for work experience. Thorough knowledge of computers and automated equipment; proficiency in Microsoft Word, PowerPoint, and Excel. Ability to type at least 50 wpm with accuracy. Knowledge of basic principles and practices of basic office management and organization. Excellent organizational, written, and verbal communication skills. Ability to follow oral and written instructions, prioritize work assignments, multi-task, and maintain confidentiality. Ability to work well as part of a team. Must have a friendly and cheerful disposition for internal and external communications. Valid driver's license required.

Preferred Qualifications

Knowledge of constant contact and similar programs preferred.

Special Requirements Summary

Extended weekend and evening hours as required to support the success of Institutional Advancement, university events, and special projects. May require the use of personal transportation to carry out the duties above.

Work Hours

Full time

KSA's

Knowledge, Education, Experience, and Proficiencies

A minimum of three years of experience in clerical and administrative roles. A bachelor's degree can substitute for work experience. Knowledge of basic principles and practices of essential office management and organization. Excellent organizational, written, and verbal communication skills. Ability to follow oral and written instructions, prioritize work assignments, multitask, and maintain confidentiality. Ability to work well as part of a team. Must have a friendly and cheerful disposition for internal and external communications. Valid driver's license required.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description

• Assist the Associate Vice President of University Communication on all projects/programs/events
• Serve as the primary assistant for the AVP, including but not limited to coordinating scheduling, documenting messages, preparing newsletters, and drafting correspondence
• Provide administrative support to the Office of University Communications.
• Provide a bridge for smooth communication between the AVP, University Communications, and all stakeholders
• Organize and maintain office forms and documents
• Screen and direct phone calls, emails, and social media messages
• Coordinate all University Communications procurement, including travel requests and expense reports
• Serve as the contact person and co-coordinator on assigned events
• Assist with event planning, including but not limited to securing a location (set-up and clean-up), coordinating staff assignments, assisting vendors, and scheduling volunteers
• Manage work study student assignments and payroll processing
• Maintain budget balances and expenditures
• Compile, draft, or coordinate newsletters.
• Maintain social media channels

Posting Detail Information

Posting Number S494P Number of Vacancies 1 Desired Start Date 07/01/2026 Position End Date (if temporary) Posting Date 06/18/2026 Application Review Date Closing Date 06/23/2026 Open Until Filled No Special Instructions to Applicants

Online only, please submit your resume, cover letter, and contact information for three reference letters.

Quicklink for Posting https://jobs.xula.edu/postings/3877

About Xavier

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Website

• Other

• • What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• • How many years of experience do you have in this type of position?

• 0-1

• 1-3

• 3-5

• 5-7

• 7+

• • Are you available to work in the evening (6 pm to 10 pm)?

• Yes

• No

• • Are you available to work weekends?

• Yes

• No

• • Are you a current employee of the university?

• Yes

• No

• • How many years of experience do you have working in an office environment?

• 1-2

• 3-5

• 6-8

• More than 10

• • Please describe any previous experience you have working in a customer service enviornment

(Open Ended Question)

• • How many staff/interns/students have you supervised in past positions you have held?

(Open Ended Question)

• • Please describe the attributes that will make you a strong candidate for this position

(Open Ended Question)

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

• Letter of Recommendation
• Other