Community and Volunteer Coordinator

Position Compensation: $24.85 /hr- $34.26/hr plus excellent benefits.

Pace offers a Total Rewards Package to its employees:

• 401k
• Vacation
• Sick pay
• 14 Paid Holidays
• Pet Insurance
• FSA - Flexible Spending Accounts and Dependent Care
• Employee Assistance Program (EAP)
• Affordable Medical, Dental, and Vision packages extended to your family as well.
• Supplemental Insurance Plans
• Opportunity to promote within, just to name a few.

JOB PURPOSE:

Plans, organizes and coordinates community involvement activities and parent volunteer services for Head Start and other early childhood education programs. Secures community resources and parental involvement in support of children’s development, a key mandatory requirement of Head Start and Early Head Start programs.

POSITION RESPONSIBILITIES:

Plans Early Childhood Education programs and operations related to family and community involvement, including setting goals; directing staff and overseeing budgets; evaluates and assesses program activities to ensure goals and standards are met; interacts with the public and provides customer service by phone, email and in person; prepares correspondence, reports, records and other paperwork; and ensures program databases and recordkeeping files related to community and volunteer involvement are in order.

ESSENTIAL DUTIES OF THE POSITION INCLUDE:

• Plan, organize, coordinate and monitor community and volunteer services for Head Start and Early Head Start children, families and staff.
• Coordinate, collaborate and monitor parent involvement and volunteer activities.
• Develop and implement agency-wide volunteer program, including coordination of the classroom volunteer program.
• Oversee the parent and volunteer complaint process ensuring appropriate follow-up and action is taken according to agency Policies and Procedures.
• Manage non-federal match tracking system in collaboration with Fiscal department.
• Provide support to Family Development Advocates (FDA) in planning, organizing, coordinating and monitoring parent involvement activities as required by HS Performance Standards and LACOE GIMs.
• Conduct periodic monitoring of activities as required by Head Start Performance Standards and LACOE GIMs.
• Data entry activities as required by LACOE into ChildPlus database.
• Prepare and submit accurate reports in a timely manner.
• Prepare and submit required reports to LACOE in a timely manner.
• Coordinate parent survey activities as required by LACOE and State programs.
• Receive and process reimbursement claims of Policy Committee members.
• Analyze program needs for community and volunteer services and recommend priorities for community and volunteer involvement activities.
• Oversight of budget for parent and community/volunteer involvement.
• Coordinate Parent Committee meetings at school sites.
• Coordinates the monthly Policy Committee meetings including the recruitment of parent participation.
• Conduct orientation/training for Policy Committee Officers and Parent Policy Committee members annually, or as needed when new members are onboarded.
• Compile monthly reports for presentation at Policy Committee meetings.
• Perform simultaneous Spanish interpretation during Site Parent Meetings, Policy Committee Meetings, etc. as needed.
• Maintains orderly records of Parent Involvement Services electronically and via hard copy.
• In collaboration with the education team, coordinates activities such as open house, community outreach, Parent Orientation, and other activities.
• Participate in the achievement of recruitment and enrollment goals of children and families.
• Assists in accomplishing the program’s non-federal share through the access of community resources (services, donations, discounts and/or goods).
• Collaborate with other service area managers to ensure implementation of overall program requirements.
• Participate as part of the management team in agency-wide activities, including recruitment, enrollment, community outreach, and reporting.

QUALIFICATIONS (KNOWLEDGE, SKILLS, AND EXPERIENCE):

• Education and Work Experience
  • Associate degree OR a Family Development Credential and high school diploma
  • Bachelor’s degree from an accredited college or university in social work, human development, family services or related field is desirable.
  • Two (2) years of experience involving parental coaching, community outreach, and social services work is required, preferably including educational institutions.
  • Obtain Family Development Credential within the first year of employment.
• Knowledge and Skills
  • Bilingual in Spanish is required (both written and verbal communication).
  • Must have strong computer skills; proficient in Microsoft Office, internet, email, ChildPlus, etc.
  • Must possess excellent communication and interpersonal skills and ability to work with diverse populations.
  • Must have exceptional time management skills, ability to make informed decisions, and ability to analyze data and situations.
  • Must have passion to work with the community, parents/caregivers, and young children.
  • Ability to adapt to changes as they arise.
  • Availability to work on occasional weekday evenings and/or weekends as needed.

SPECIAL CONDITIONS:

• Valid Driver’s License and access to an automobile with adequate insurance coverage.

• Must pass the following background checks prior to start of employment:
  • Sex Offender Registry
  • Child Abuse and Neglect State Registry
  • State or Tribal Criminal History Check, including fingerprints
  • FBI Criminal History Check, including fingerprints

• Must have verification of T.B. clearance at time of employment, to be renewed every four (4) years (every 4 years for chest x-rays).

• Must pass health screening (LIC 503) at time of employment, health screening is accepted within one year prior to hire, to be renewed every four (4) years.

• Provide proof of the following immunizations as required: Measles, Pertussis (Whooping Cough), Influenza, and COVID-19.

• Must complete 15 clock hours of professional development annually that builds the knowledge, experience, skills, and abilities of staff to improve child, family, and staff outcomes. Of this, a minimum of 50% of the 15 hours (or 7.5 hours) must be focused on the specific content area or job assignment. Must also complete an annual Professional Development Plan (PDP) to be reviewed 3 times during the year.

PHYSICAL DEMANDS:

The working conditions and physical demands described here are representative of those an employee must meet to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment. Frequent local travel to community and school sites is required. Occasional evening and weekend work required.

• T.B. Test or T.B. Risk Assessment within the past six months prior to employment, and every four (4) years thereafter (every 4 years for a chest X-ray).

• Must pass a physical examination at the time of hire, and every four (4) years thereafter.
• Provide proof of the following immunizations as required: Measles, Pertussis (Whooping Cough), Influenza, and COVID-19.
• Representative physical demands of the job include normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds.