Community Relations and Public Affairs Unit

POSITION: Community Relations and Public Affairs Coordinator

REPORTS TO: Director of Governmental Affairs

LOCATION: Fresno, CA

SALARY RANGE: $70,304.00 to $110,000.00 annually, DOE

COMPANY OVERVIEW

Caglia Environmental is a family-owned and operated company with a proud legacy of nearly 90 years in the Central Valley. We provide essential environmental services, including recycling, waste collection, and landfill management, with a strong commitment to sustainability, innovation, and community. Our team plays a vital role in helping to build cleaner, greener communities, and we're always looking for motivated individuals who want to make a meaningful impact through their work.

POSITION SUMMARY

The Community Relations and Public Affairs Coordinator provides administrative, scheduling, research, and event coordination support for the company's community relations, external affairs, and political functions. This position assists with community engagement, political and public affairs team administration, meeting management, database maintenance, event calendars, reservations, and special projects. The role requires strong organization, professionalism, attention to detail, and availability to support evening community and public affairs events when needed.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Provide administrative support for the community relations, external affairs, public affairs, and political team functions, including calendar coordination, meeting preparation, follow-up tracking, and project support.
• Manage meeting scheduling and logistics for internal team meetings, elected official meetings, agency meetings, coalition meetings, community partner meetings, and other stakeholder appointments.
• Maintain and update the department event calendar, community engagement calendar, contact lists, media lists, stakeholder database, event database, and related tracking tools.
• Assist with planning, organizing, and staffing community engagement activities, evening events, public meetings, media events, outreach activities, and local government or community partner events.
• Support community engagement by helping coordinate communications, event participation, sponsorship follow-up, neighborhood outreach, and relationship-building activities with community leaders and organizations.
• Conduct research on local and state government matters, public affairs issues, community priorities, elected officials, agencies, policy developments, stakeholders, events, and organizations that may impact company operations or community relations.
• Monitor and summarize relevant legislative, regulatory, public affairs, and community issues under the direction of the department leader.
• Assist with drafting and editing correspondence, invitations, talking points, briefing notes, fact sheets, reports, social media content, public affairs materials, and other written communications.
• Help maintain organized records for community outreach, public affairs activities, event participation, sponsorships, political contribution documentation, and required reporting materials as directed.
• Coordinate internal communications and reminders to help ensure deadlines, meetings, reservations, events, reporting items, and follow-up tasks are completed on time.
• Represent the company professionally at community meetings, public affairs events, and stakeholder activities when assigned.
• Perform special projects and related duties as required and assigned.

CORE COMPETENCIES

• Professional communication skills, including the ability to interact respectfully with community leaders, elected officials, agency representatives, vendors, employees, and members of the public.
• Strong administrative, scheduling, calendar management, and meeting coordination skills.
• Excellent organization, follow-through, accuracy, and attention to detail when managing multiple deadlines and priorities.
• Ability to support community engagement and public affairs activities with discretion, professionalism, and sound judgment.
• Ability to research, organize, summarize, and present information in a clear and concise manner.
• Strong written communication skills, including proofreading, drafting, and editing routine correspondence and department materials.
• Proficiency with Microsoft Office Suite, email, calendars, databases, spreadsheets, and related software.
• Ability to work independently, maintain confidentiality, and handle sensitive public affairs or political information appropriately.
• Flexibility to attend evening events and occasional off-site meetings as business needs require.

MINIMUM QUALIFICATIONS

• Degree in public affairs, communications, political science, community relations, business administration, public administration, or a related field, or five (5) years of relevant job experience.
• Administrative, executive assistant, coordinator, community relations, public affairs, government affairs, political campaign, nonprofit, or event coordination experience preferred.
• Valid driver's license, clean driving record, and ability to travel locally for meetings, community events, and off-site assignments as needed.
• Ability to work a full-time schedule and attend evening events or community meetings as required.

PREFERRED QUALIFICATIONS

• Spanish bilingual skills preferred.
• Experience supporting public affairs, government affairs, community engagement, nonprofit outreach, political teams, campaigns, or elected official offices preferred.
• Experience maintaining contact databases, event calendars, RSVP lists, media lists, stakeholder records, or project trackers preferred.