Compliance Administrative Assistant

Requisition ID: 182333

Job Level: Entry Level

Home District/Group: Southern California District

Department: Administration

Market: Transportation

Employment Type: Full Time

Position Overview

The Administrative Assistant plays a vital role in operational support by initiating daily compliance procedures, managing data in SAP, and ensuring subcontractor compliance. This role is integrated within the compliance team.

District Overview

Kiewit's Southern California District stands as one of our premier infrastructure districts, focusing on heavy civil projects that encompass earth-moving, water and wastewater, transportation, roadways, and power initiatives. A significant portion of our work is concentrated in the Southern California region, with select projects extending to Hawaii and Northern California.

Location

This position is located in our Costa Mesa, CA office. This position is 100% on site.

Responsibilities

Administrative Support

• Manage team meeting invites and schedule meeting rooms.
• Assist the team in collecting data in SAP.
• Serve as the primary point of contact for internal and external inquiries.
• Maintain physical and digital filing systems with strict confidentiality.
• Enter and track data accurately in SAP.
• Generate routine and custom data reports as needed.
• Send correspondence regarding noncompliance to subcontractors.

Labor Compliance Coordination

• Monitor and audit certified payroll reports for timely submittal.
• Assist in reviewing certified payroll records and labor compliance documentation.
• Stay updated on local, state, and federal labor laws to help mitigate company risk.
• Support the LCM during internal or external compliance audits.

Qualifications

• Experience: 2-4 years of experience in an administrative or operational support role.
• Advanced knowledge of MS Office Suite (Excel, Word).
• Sharp attention to detail, exceptional organizational skills, and strong written communication.
• Proven ability to handle sensitive, confidential personnel and financial data.
• 2 or 4-year degree from an accredited college.

Preferred Skills

• Technical Skills: Proficient in SAP ERP systems.
• Compliance Knowledge: Solid understanding of labor laws, wage/hour regulations, or payroll compliance.

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

Base Compensation: $25/hr - $28/hr

(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.