Compliance Clerk

Job Description
The Compliance Clerk is responsible for maintaining accurate and complete student compliance documentation within the school's Student Information System (SIS). This position ensures student records meet state, federal, and organizational requirements by collecting, reviewing, updating, and monitoring compliance-related documentation. The Compliance Clerk works collaboratively with school staff, families, and external partners to support student enrollment, attendance, and records compliance processes.

CERTIFICATES and LICENSES: None required

RESIDENCY REQUIREMENT: Must reside in Ohio

K12, a Stride Company, believes in Education for ANYONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at Ohio Virtual Academy (OHVA). We want you to be a part of our talented team!

The mission ofOhio Virtual Academy (OHVA)is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community.

ESSENTIAL FUNCTIONS:

• Maintain and update student compliance records within the Student Information System.
• Review, collect, verify, and process required student residency documentation.
• Monitor student records for missing, incomplete, or expired documentation and take appropriate action to obtain required information.
• Ensure student records are accurate, current, and compliant with applicable state, federal, and organizational requirements.
• Generate reports and track compliance metrics using the Student Information System and other software tools.
• Communicate with families, school staff, and external agencies regarding documentation requirements and record discrepancies.
• Assist with audits, state reporting, and internal compliance reviews by providing accurate documentation and records.
• Maintain confidentiality of student information and records in accordance with FERPA and organizational policies.
• Support enrollment and records management processes as needed.
• Identify and resolve data entry errors and record inconsistencies in a timely manner.
• Perform additional duties as assigned.

Supervisory Responsibilities: This role has no supervisory responsibilities.

MINIMUM REQUIRED QUALIFICATIONS:

• High School Diploma or GED required.
• Minimum of two (2) years of related administrative, records management, compliance, or data-entry experience required.
• Experience working in a school environment preferred.
• PowerSchool Student Information System (SIS) experience is a plus.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively with diverse stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel; knowledge of Excel preferred.
• Ability to analyze records for accuracy and completeness.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to learn and navigate multiple database systems and software applications.
• Ability to communicate effectively in person, by phone, and through electronic communications.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.
• The noise level in the home office is usually moderate (computers, printers, light foot traffic, house