Compliance & Contracts Coordinator

Dynamic Group

Baton Rouge, LA

Apply

JOB DETAILS

SKILLS

Administrative Management, Administrative Skills, Administrator Documentation, Adobe Acrobat, Bond Market, Brokerage, Construction, Construction Administration, Construction Contracts, Construction Projects, Contract Management, Contract Negotiation, Corporate Compliance, Customer/Client Research, Detail Oriented, Disaster Recovery, Documentation, Emergency Response, Follow Through, Government, Government Contracts, Insurance, Insurance Documentation, Internet Key Exchange (IKE), Legal, Licensing, Licensing Compliance, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Microsoft SharePoint, Organizational Skills, People Management, Printing, Project/Program Management, Proposal Writing, Records Management, Request for Proposals (RFP), Residential Construction, Roofing, Support Documentation, Systems Maintenance, Time Management, Vehicle Fleets

LOCATION

Baton Rouge, LA

POSTED

15 days ago

Dynamic Group, LLC is a U.S.-based contractor, bringing over two decades of combined proven experience through its owner and team, delivering comprehensive solutions across government agencies and excelling in the construction and disaster recovery sectors. With a strong foundation in government contracting, Dynamic Group is uniquely equipped to mobilize and respond rapidly to disaster events nationwide.

Our disaster preparation and response capabilities span debris removal, drainage system maintenance, temporary housing solutions, and roof repair. After the storm passes, the Dynamic team continues to deliver large-scale residential and general building construction projects, hurricane protection infrastructure, program management, and supporting complex, multi-jurisdictional recovery operations.

Dynamic Group’s specialization in heavy civil construction and complex disaster recovery operations enables us to partner with federal, state, and local agencies to restore infrastructure and communities quickly and safely. Our experience includes major recovery efforts following Hurricanes Katrina, Gustav, Ike, Sandy, Laura, Delta, Irma, Maria, and Florence, as well as the 2016 Louisiana floods and COVID-19 emergency response operations. Driven by a commitment to excellence, safety, and integrity, Dynamic Group strengthens communities before, during, and after disaster strikes.

Scope of role
This position supports contract, compliance, insurance, bonding, licensing, registration, and project-related documentation workflows under the direction of the Compliance & Administration Manager. The position coordinates documents, trackers, routing, follow-up, and filing, but does not supervise employees, make legal decisions, negotiate contract terms, approve insurance exceptions, own proposal strategy, or sign documents on behalf of the company.

Primary purpose
Provide administrative coordination and document support for contracts, compliance, licensing, insurance, bonding, registrations, subcontractor documentation, and project-related compliance records so company deadlines, files, and tracking systems remain current, accurate, and organized.

Key Responsibilities:

Maintain contract, compliance, licensing, bonding, insurance, vehicle, and registration trackers under the manager’s direction.
Maintain contract files and ensure MSAs, NDAs, subcontracts, amendments, leases, execution copies, checklists, and related documents are saved in the correct location.
Support subcontractor documentation, including COIs, W-9s, licenses, prequalification forms, MSA checklists, updated insurance certificates, and other required records.
Assist with license renewals, new license applications, municipal registrations, contractor registrations, Secretary of State renewals, foreign qualifications, EIN documentation, and other recurring compliance filings.
Support SAM.gov, vendor portal, customer profile, and entity registration maintenance by collecting documents, updating records, and tracking deadlines.
Coordinate insurance and bonding documentation requests, including bid bonds, payment bonds, performance bonds, COIs, insurance cards, policy renewals, and project-specific insurance requirements.
Maintain vehicle and fleet documentation, including insurance cards, titles, registrations, license plates, renewal deadlines, and related records.
Assist with claims and compliance-related documentation by collecting information, organizing backup materials, and tracking follow-up items as directed.
Help maintain project status and administrative tracking records across active projects by collecting updates, organizing documentation, and keeping trackers current.
Assist with RFP, bid, and project-compliance documentation by identifying required forms, insurance items, bonds, licenses, signatures, notarizations, addenda, and supporting documents, without owning proposal writing or proposal production.
Upload, organize, and maintain compliance, contract, insurance, bond, license, vehicle, and project-related documents in SharePoint, QuickBase, and other company systems.
Prepare and route routine documents for signature, notarization, delivery, filing, or distribution as directed.
Assist with mailings, document packages, printing, binding, scanning, and administrative document support when needed for compliance, contract, insurance, bonding, or project-related submissions.
Follow up with internal team members, brokers, vendors, subcontractors, and other business contacts to collect missing documents, confirm status, and close routine administrative items under the manager’s direction.
Flag upcoming deadlines, missing documents, incomplete forms, stale records, or non-responsive stakeholders to the manager before they become legal, operational, or compliance issues.
Provide regular status updates to the manager on open items, approaching deadlines, missing documents, and completed tasks.

Preferred qualifications

3 to 5 years of experience in contracts administration, compliance coordination, construction administration, insurance or bonding support, licensing support, corporate filings, proposal administration, project administration, or comparable administrative support.
Strong attention to detail, follow-through, organization, and comfort maintaining trackers, folders, checklists, and deadline-driven records.
Experience with SharePoint, Procore, Excel, Outlook, QuickBase, PDF tools, and document-management systems preferred.
Construction, government contracting, insurance, bonding, licensing, subcontractor compliance, or project-documentation experience preferred.
Notary commission preferred, or willingness to obtain after hire if requested.

Benefits:

Medical
Dental
Vision
Life and Disability Insurance
401K
Paid Time Off

About the Company

Dynamic Group

Resume Resources

Free Resume Templates Free Resume Builder