Nova Group Inc., a Quanta Services company, is an industry leading general engineering construction company with 50 years of experience worldwide. Nova specializes in hydrant fueling, waterfront, electrical and utility military construction projects for the Department of Defense (NAVFAC, USACE) and Department of Energy at various National Laboratories. Nova exceeds customer expectations through innovative construction, safety, quality and outstanding customer service.
Headquartered in Napa, CA, with regional offices in, Port Orchard, WA, Japan and project locations stretching across the US, as well as internationally, the opportunities are endless with Nova! Nova offers employees competitive health benefits, matching 401K contributions, career advancement opportunities, and endless training opportunities.
Position Summary
The Compliance Officer ensures the company's Department of War (DoW) construction operations meet all federal, state, and contractual requirements through rigorous policy development, documentation control, and continuous compliance monitoring. This role leads internal audits, maintains compliance reporting systems, and oversees the implementation of policies aligned with federal contracting standards, cybersecurity expectations, and operational best practices. In support of these compliance functions, the Compliance Officer also manages routine IT tasks such as system access, basic troubleshooting, and backup oversight to ensure data integrity and secure information handling. Working closely with Operations, Estimating, project teams, HR, safety, and IT partners, this position safeguards the organization's regulatory posture and maintains an audit‑ready environment across all projects.
Essential Duties & Responsibilities
Regulatory & Contract Compliance
- Monitors and interprets federal regulations, DoW contract requirements, and applicable labor standards.
- Conducts internal compliance audits to verify adherence to contract terms, documentation standards, and operational procedures.
- Maintains compliance calendars, deadlines, and reporting schedules for all active projects.
- Coordinates with project managers and leadership to ensure compliance gaps are identified and corrected.
Policy & Procedure Development
- Drafts, updates, and maintains company policies, SOPs, and compliance manuals.
- Ensures policies reflect current regulatory requirements and industry best practices.
- Communicates policy changes to staff and provides training or guidance as needed.
Reporting & Documentation
- Prepares compliance reports, incident summaries, audit findings, and corrective‑action documentation.
- Maintains organized, audit‑ready records for internal and external review.
- Supports preparation of documentation for government inspections, contract audits, and security reviews.
IT Support & Data Security
- Provides basic IT troubleshooting for staff (password resets, connectivity issues, software access, device setup).
- Oversees routine data backups and verifies backup integrity in coordination with internal IT staff.
- Monitors compliance with cybersecurity protocols required under federal contracts (e.g., access controls, secure file handling).
- Coordinates with the Accounting department to support IT‑related SOX compliance, including documentation of system controls, access reviews, and evidence collection for audits.
- Conducts outreach to subcontractors and vendors to verify current CMMC status, collect required documentation, and ensure compliance with DoD cybersecurity requirements. Also tracks and confirms annual CMMC recertification for all applicable vendors and maintains updated records.
- Performs background checks for subcontractors and vendors as needed.
- Assists with onboarding/offboarding tasks related to system access and permissions.
Risk Management & Internal Controls
- Identifies compliance risks and recommends mitigation strategies.
- Tracks corrective actions and ensures timely resolution.
- Supports investigations into potential compliance violations or data‑security concerns.
AI Governance & Responsible Technology Use
- Supports the safe, ethical, and compliant use of AI tools across the organization, ensuring alignment with federal‑contractor requirements, cybersecurity standards, and data‑protection regulations.
- Conducts reviews of proposed AI tools in partnership with IT and department leaders to verify that systems protect sensitive data, meet privacy expectations, and adhere to government contract restrictions.
- Develops, updates, and communicates clear organizational guidelines for acceptable AI use, including confidentiality expectations, data‑handling rules, prohibited use cases, and employee responsibilities.
- Monitors organizational use of AI to ensure compliant handling of CUI, HR‑sensitive data, and contract‑related information, including adherence to federal‑contractor security and confidentiality requirements.
- Advises leadership on AI‑related risk exposure, including model accuracy, vendor compliance, data‑retention practices, and legal or regulatory implications.
- Assists with implementation of internal controls for AI systems, including documentation standards, audit logs, access governance, and procedures for identifying and reporting misuse.
Training & Communication
- Develops and delivers compliance training for employees and supervisors.
- Serves as a resource for questions related to policies, contract requirements, and documentation standards.
- Promotes a culture of accountability, accuracy, and ethical conduct.
Qualifications
Education & Experience
- 5+ years' experience in construction, federal contracting compliance, or regulated industries strongly preferred.
- Familiarity with federal contracting requirements, cybersecurity, CMMC basics and documentation standards.
Skills & Competencies
- Strong writing skills for policies, reports, and technical documentation.
- Detail‑oriented with excellent organizational and analytical abilities.
- Basic IT troubleshooting skills and comfort working with systems, backups, and access controls.
- Ability to interpret regulations and communicate requirements clearly.
- Strong interpersonal skills and the ability to work cross‑functionally.
Physical Requirements
- Prolonged periods of computer work.
- Occasional travel to job sites or administrative offices.
Pay Scale: $95,000 - $135,000 annually
Equal Opportunity Employer, including disabled and veterans.