Access Control, Accounts Payable, Administrative Skills, Assisted Living, Brochures, Calendar Management, Communication Skills, Conference Management, Customer Support/Service, Establish Priorities, Fax Machines, Interpersonal Skills, Mail Processing, Microsoft Office, Multitasking, Office Equipment, Office Management, Order Supplies, Organizational Skills, Photocopy, Presentation/Verbal Skills, Printers, Record Keeping, Safety Process, Secondary School, Telephone Skills, Time Management, Travel Planning, Writing Skills
Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our senior’s well-being.
Position: Concierge (PRN)
- PRN Scheduled Days - Every Friday and every other weekend.
- Hours: Friday: 4:00pm-8:00 pm, Saturday and Sunday- 2:00 pm-8:00 pm.
This role serves as the first point of contact for visitors and guests to the facility and excellent customer service and organizational skills are essential. Additionally, the Receptionist will assist with administrative tasks including scanning documents, resident trust, AP, scheduling care conferences, and more.
If you think you'd make a great fit, we'd love to hear from you!
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
- Provide basic and accurate information in person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep an inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Skills
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree; additional certification in Office Management is a plus
Work Location: In person