Join our Conference Services team to support the planning, coordination, and execution of high-level events for prominent clients. This role is ideal for an energetic, detail-oriented professional who thrives in a fast-paced environment and is passionate about delivering exceptional client experiences. You will contribute to large-scale conferences while independently managing smaller programs, ensuring excellence across all event touchpoints.
Support larger events by managing logistics such as meeting space, room set-up, catering, audio visual needs, and participant travel
Prepare and distribute registration reports, including attendance, rooming lists, travel manifests, and activity summaries
Create and maintain conference websites to support event communication and engagement
Partner with the Director of Conference Services and Senior Event Planners to manage logistics and travel for various business unit events
Collaborate with marketing and internal stakeholders to develop communications such as invitations, brochures, and event signage
Independently plan and execute smaller events (10–50 attendees), including venue selection, registration, communications, and on-site coordination
Develop budgets, cost proposals, and post-event recaps for conferences and special events
Research and recommend venues nationwide based on program needs, attendee size, and desired outcomes
Review and proof marketing materials, including invitations, announcements, signage, and event programs
Coordinate with the travel team to arrange air and ground transportation for event participants
Build and maintain strong vendor and internal relationships through effective communication
Bachelor's degree in Marketing, Business, Communications, or related field; 3+ years of meeting planning experience preferred
Financial services industry experience preferred
Advanced computer proficiency in Word, Excel, Access, and Outlook, including mail merges, database usage, and basic graphic creation
Strong grammar, editing, and proofreading skills with exceptional attention to detail
Ability to manage peak workloads and multiple priorities while maintaining accuracy and a calm, professional demeanor
Demonstrated commitment to delivering exceptional customer service
Strong organizational and time management skills with the ability to meet deadlines
Self-starter with the ability to work independently and collaboratively in a fast-paced environment
Willingness to travel approximately 20%, including trips up to one week at a time
Compensation and Total Rewards:
$62,400 - $87,000 annual salary range
Bonus potential up to 20% of salary
Compensation and bonus are commensurate with experience, performance and/or firm profitability
Check out our Total Rewards at Baird, which is a summary of our benefits and compensation