Confidential School Secretary

id='p640_'>Confidential School Secretary JobID: 640

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

7/13/2026

Location:

Mountain View School

Date Available:

08/03/2026

Closing Date:

Until Filled

Additional Information: Show/Hide

TITLE: CONFIDENTIAL SCHOOL SECRETARY

QUALIFICATIONS:

• High school diploma or equivalent training; further education preferred
• Minimum three years related work experience or advanced training
• Excellent technology skills including Microsoft Word, Excel, PowerPoint, Internet
• Knowledge of automated office equipment and efficient office procedures
• Good interpersonal, oral, and writing skills
• Required criminal history check and proof of U.S. citizenship or resident alien status

REPORTS TO: School Principal

JOB GOAL:

Perform difficult secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the school.

PERFORMANCE RESPONSIBILITIES:

• Types and/or distributes the Daily Bulletin.
• Sorts incoming mail daily for the school and the Board office.
• Acts as liaison between administrators, staff, students, parents and the community.
• Completes correspondence, notices and reports including correspondence to parents concerning the operation of the school and scheduled events, including communication to webmaster
• Maintains a well-organized up-to-date filing system.
• Operates all equipment necessary to complete reports and clerical work required in the operation of the school.
• Assists, logs in, and directs visitors in the schools.
• Maintains student cumulative files and completes registration and school transfer information for all students.
• Assists all substitute teachers in fulfilling the assignment and payroll submission.
• Collects daily student information, i.e. early dismissal, late arrival, etc.
• Maintains up-to-date technology skills
• Prepares purchase orders and reviews orders received for accuracy cooperatively with the assistant to the Business Administrator.
• Manages time sheets for assigned personnel
• Maintains petty cash fund and organizes moneys for assigned school activities.
• Assists teachers in organizing class trips by ensuring they have relevant paperwork including policies and check-off lists, contacting transportation companies, and arranging for buses.
• Completes monthly enrollment statistics.
• Maintains confidentiality.
• Demonstrates a courteous and helpful attitude with fellow employees, students and community.
• Displays appropriate professional appearance.
• Performs other tasks related to the efficient operation of the office as assigned by the principal or designee.

TERMS OF

EMPLOYMENT: Salary and work year to be determined by the Board of Education

Salary & Benefits: Salary Range: $57,000 - $65,000 to commensurate with experience. Full benefits package available. Pension enrollment through the state PERS pension system.

annual

evaluation: Performance of this job will be evaluated by the school principal annually in accordance with NJ State law and the provisions of the board's policy on evaluations.

Approved by: Mendham Borough Board of Education

Date: September 28, 2010

Revised: December 16, 2014

Legal References:

N.J.S.A. 18A:6-7.1 Criminal history record

N.J.S.A. 18A:16-1 Officers and employees in general

N.J.S.A. 18A:16-2 Physical examinations; requirement

N.J.S.A. 18A:17-2 Tenure of secretarial and clerical employees

N.J.A.C. 6A:32-6 School employee physical examinations

Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq.