The Conflicts Analyst is responsible for running timely, accurate, new client business, supplemental, pre-clearance, pending laterals, business development, and other types of conflict of interest requests. Successful candidates will understand legal conflicts, related ethical rules and current developments; review conflict requests and obtain clarity on parties and positions; perform data analysis and identify possible issues.
Position Reports to: Conflicts Manager and Conflicts Counsel
Overall Responsibilities:
Primary duties will include, but are not limited, to the following:
- Communicates and disseminates lateral conflicts information, following up with lateral candidates, attorneys, recruiting, and administrative teams as needed to complete due diligence and ensure that files are accurate, complete, and current.
- Creates, reviews, and analyzes conflict of interest reports for lateral candidates and related matters using Upfront and other firm systems.
- Reviews lateral candidate questionnaires, client and matter lists, portable business information, related party information, and other materials to clarify parties, roles, relationships, and potential areas of concern.
- Tracks waivers, consents, engagement letters, screen requirements, and institutional knowledge identified during lateral conflicts review.
- Monitors pending lateral conflicts requests in Upfront and follows up to move requests through the review process in a timely manner.
- Maintains and updates conflicts databases and related records to ensure accurate party information, matter history, notes, and search results.
- Provides support to attorneys and others regarding ethical walls, confidentiality screens, access restrictions, and related compliance steps.
- Conducts research using third-party business and legal research resources, including Lexis, public records, corporate family tree resources, and other sources, to verify parties and identify related entities.
- Participates in or manages special projects and performs other duties as assigned.
- Overtime and/or “after hours” may be required on occasion.
- Other duties/tasks as assigned.
Required skills:
- Proficiency using on-line research tools such as Westlaw, the Internet, and various other resources.
- Ability to apply research and analysis techniques and methodologies to assigned projects for conflicts.
- Ability to initiate, follow through all details, and complete time sensitive assignments with minimal supervision.
- Business writing skills including knowledge of business English, vocabulary, punctuation, grammar, and spelling as necessary to present routine business information in established formats.
- Good and timely oral communication skills as necessary to communicate and coordinate with others on routine but varied issues and work effectively with people at all levels.
- Proficient in Microsoft Office applications (particularly Word and Excel).
- Excellent time management skills and communication skills, including the ability to explain technological processes, e.g., Upfront, in simple terms to teach others.
- Strong customer service skills.
- Must be extremely detail-oriented and reliable.
- Maintains strict confidentiality.
- Follows all policies and procedures.
- Able to adapt, be flexible, and deal with frequent changes, delays, or unexpected events.
Education and Experience Requirements:
- Two or more years' experience related to the duties or skills described herein or direct conflicts experience in a law firm.
- Experience with Upfront preferred, but not required.
- Law firm experience highly desired.
Mental/Physical/Environmental Requirements
- Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals.
- Mobility within the office including movement from floor to floor.
- May sit for long periods of time.
- Crouching, kneeling standing, walking, pushing pulling and lifting occasionally.
- Operating a personal computer, telephone, voicemail, and other office equipment on a regular basis.
- Must be able to express and exchange ideas by means of the spoken and written word.
- Must have the ability to convey detailed information in a clear and concise manner through spoken and written word.
- Must demonstrate good problem-solving skills.
- Potential for a remote working arrangement.
FLSA Status
Non-Exempt
HOURS:
Full-time, M-F 9:00-5:30 (with 1 hour for lunch).
ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.