We are seeking an experienced, hands-on Construction
Controller / Senior Accountant to manage the day-to-day accounting and
financial functions of a growing commercial construction company.
This is not a purely supervisory Controller position. We are
looking for someone who is comfortable working directly in QuickBooks,
processing and reviewing accounting transactions, managing payroll and billing,
preparing WIP schedules, reconciling accounts, and working closely with project
managers and company leadership.
The ideal candidate has direct accounting experience with a
general contractor, subcontractor, roofing contractor, specialty trade
contractor, or similar construction company and understands how construction
accounting differs from traditional corporate accounting.
This position will have responsibility for maintaining
accurate financial records, strengthening internal controls, improving
financial visibility, and supporting the continued growth of the company.
Requirements
Construction Accounting & Job Costing
- Maintain
accurate job-cost accounting across active construction projects.
- Review
project costs, cost codes, commitments, billings, change orders and
financial performance.
- Prepare
and maintain monthly WIP schedules.
- Understand
and apply percentage-of-completion and appropriate construction
revenue-recognition principles.
- Work
directly with Project Managers and Operations to reconcile actual project
activity with accounting records.
- Identify
job-cost discrepancies, margin erosion, over/under-billing and other
financial issues early.
- Maintain
accurate project-level profitability reporting.
AIA Billing & Accounts Receivable
- Prepare
and/or review AIA G702/G703 pay applications and other construction
billing.
- Manage
progress billing, retain, change-order billing and supporting
documentation.
- Ensure
pay applications are accurate, complete and submitted according to
contractual deadlines.
- Maintain
AR aging and actively support collections.
- Track
outstanding receivables, retain and payment status by project.
- Coordinate
with Project Managers and clients to resolve billing discrepancies.
Accounts Payable & Subcontractor Accounting
- Manage
and review vendor and subcontractor invoices.
- Ensure
costs are coded to the correct projects and cost codes.
- Maintain
subcontractor/vendor documentation, including W-9s, insurance information
and other required records.
- Support
lien-waiver and subcontractor payment documentation processes.
- Review
vendor statements and resolve discrepancies.
- Maintain
appropriate controls over vendor creation and vendor banking-information
changes.
- Assist
with 1099 preparation and year-end vendor reporting.
QuickBooks & Payroll
- Maintain
accurate accounting records in QuickBooks Enterprise.
- Process
and/or oversee QuickBooks Payroll.
- Maintain
payroll records and reconcile payroll-related accounts.
- Reconcile
bank accounts and company credit cards.
- Prepare
and review journal entries.
- Maintain
the general ledger and supporting schedules.
- Ensure
transactions are properly classified between project costs, overhead and
other accounts.
Financial Reporting & Month-End Close
- Own
and execute the monthly financial close.
- Prepare
monthly P&L, Balance Sheet and Cash Flow reporting.
- Reconcile
balance-sheet accounts and maintain supporting schedules.
- Review
project profitability and company financial performance with leadership.
- Maintain
accurate WIP and revenue-recognition reporting.
- Assist
with annual budgeting, forecasting and financial planning.
- Monitor
cash flow and provide short-term cash-flow forecasting.
- Coordinate
with outside CPA, tax advisors, banks, insurance providers and other
financial partners.
Internal Controls
- Establish
and maintain strong accounting and financial controls.
- Maintain
appropriate segregation of duties around vendor setup, payment approval,
payment processing and bank reconciliation.
- Maintain
supporting documentation for financial transactions.
- Monitor
company credit-card usage and expense documentation.
- Maintain
appropriate accounting-system permissions and audit trails.
- Support
financial reviews and audits.
- Identify
unusual transactions or accounting discrepancies and escalate them
promptly to leadership.
Office & Accounting Administration
- Help
maintain an organized and efficient accounting/administrative function.
- Maintain
accounting records and documentation.
- Coordinate
accounting-related communication with employees, vendors and
subcontractors.
- Support
payroll, insurance, banking, licensing and other administrative functions
as needed.
- Help
improve accounting procedures and create scalable processes as the company
grows.
Required Qualifications
- 5+
years of accounting/bookkeeping experience, with significant hands-on
responsibility.
- Direct
construction accounting experience is required.
- Experience
working for a general contractor, subcontractor, roofing company,
specialty trade contractor or similar construction business strongly
preferred.
- Strong
working knowledge of QuickBooks, preferably QuickBooks Enterprise.
- Hands-on
payroll experience; QuickBooks Payroll experience preferred.
- Strong
understanding of construction job costing and WIP.
- Experience
with construction progress billing and AIA G702/G703 pay applications.
- Working
knowledge of AP, AR, payroll, bank reconciliations, credit-card
reconciliations and general ledger accounting.
- Ability
to perform and manage month-end close.
- Strong
Excel skills.
- Strong
attention to detail and organizational ability.
- Ability
to work independently while communicating effectively with Project
Managers, Operations and executive leadership.
Preferred Qualifications
- Accounting
degree or equivalent practical accounting experience.
- Controller,
Accounting Manager, Senior Accountant or Full-Charge Bookkeeper experience
within construction.
- Experience
with commercial general contracting.
- Experience
with construction contracts, retain, change orders, lien waivers and
subcontractor billing.
- Experience
supporting multiple construction projects simultaneously.
- Experience
improving accounting procedures and internal controls.
CPA certification is welcome but not required.
Direct, hands-on construction accounting experience is more important for this
position.