Join Our Team as an Accounts Payable Specialist / AIA Billing Coordinator!
Location: Corona, CA (Pay $30-38/hr)
Are you a numbers ninja who loves keeping projects moving and paperwork flowing? Do you thrive in a fast-paced construction environment where your attention to detail makes a real impact? If so, we'd love to meet you!
We're looking for an Accounts Payable Specialist / AIA Billing Coordinator to become a key player on our team. In this role, you'll help keep our commercial construction projects financially on track by managing vendor payments, supporting job-cost accounting, and overseeing AIA progress billings from start to finish.
What We're Looking For
- 3+ years of Accounts Payable experience
- Construction accounting experience required
- Experience preparing and processing AIA billing applications
- Understanding of Schedule of Values (SOV), retention, change orders, and job costing
- Strong Microsoft Excel skills, including VLOOKUPs and Pivot Tables
- Experience with accounting and/or ERP software
- Outstanding attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong communication and problem-solving abilities
What You'll Be Doing
Accounts Payable
You'll help ensure vendors and subcontractors are paid accurately and on time by:
- Processing high-volume vendor and subcontractor invoices
- Matching invoices with purchase orders, contracts, and receiving documents
- Verifying approvals and ensuring accurate job-cost coding
- Preparing weekly check runs, ACH payments, and wire transfers
- Maintaining vendor records, W-9s, insurance certificates, and compliance documents
- Reconciling vendor statements and resolving discrepancies
- Monitoring AP aging reports and payment schedules
- Responding to vendor questions and payment inquiries
- Assisting with month-end and year-end close activities
- Preparing supporting documentation for audits
- Maintaining organized accounting records and invoice files
️ AIA Billing & Project Accounting
You'll partner closely with Project Managers and customers to keep project billing accurate and timely by:
- Preparing and submitting monthly AIA progress billings
- Creating and maintaining Schedule of Values (SOV) and continuation sheets
- Tracking contract values, change orders, retention, and billings to date
- Compiling billing backup documentation with project teams
- Calculating percentage-of-completion billings and retention amounts
- Ensuring owner billings meet contract requirements and deadlines
- Monitoring payment status and following up on outstanding receivables
- Reconciling billed revenue with project budgets and job-cost reports
- Processing and tracking approved change orders
- Maintaining billing files, lien waivers, and project documentation
- Assisting with project closeouts and final billings
- Coordinating with customers, general contractors, and internal teams regarding billing and payment status
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.