Join Our Team as an Accounts Payable Specialist / AIA Billing Coordinator!

Location: Corona, CA (Pay $30-38/hr)

Are you a numbers ninja who loves keeping projects moving and paperwork flowing? Do you thrive in a fast-paced construction environment where your attention to detail makes a real impact? If so, we'd love to meet you!

We're looking for an Accounts Payable Specialist / AIA Billing Coordinator to become a key player on our team. In this role, you'll help keep our commercial construction projects financially on track by managing vendor payments, supporting job-cost accounting, and overseeing AIA progress billings from start to finish.

What We're Looking For

• 3+ years of Accounts Payable experience
• Construction accounting experience required
• Experience preparing and processing AIA billing applications
• Understanding of Schedule of Values (SOV), retention, change orders, and job costing
• Strong Microsoft Excel skills, including VLOOKUPs and Pivot Tables
• Experience with accounting and/or ERP software
• Outstanding attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication and problem-solving abilities

What You'll Be Doing

Accounts Payable

You'll help ensure vendors and subcontractors are paid accurately and on time by:

• Processing high-volume vendor and subcontractor invoices
• Matching invoices with purchase orders, contracts, and receiving documents
• Verifying approvals and ensuring accurate job-cost coding
• Preparing weekly check runs, ACH payments, and wire transfers
• Maintaining vendor records, W-9s, insurance certificates, and compliance documents
• Reconciling vendor statements and resolving discrepancies
• Monitoring AP aging reports and payment schedules
• Responding to vendor questions and payment inquiries
• Assisting with month-end and year-end close activities
• Preparing supporting documentation for audits
• Maintaining organized accounting records and invoice files

️ AIA Billing & Project Accounting

You'll partner closely with Project Managers and customers to keep project billing accurate and timely by:

• Preparing and submitting monthly AIA progress billings
• Creating and maintaining Schedule of Values (SOV) and continuation sheets
• Tracking contract values, change orders, retention, and billings to date
• Compiling billing backup documentation with project teams
• Calculating percentage-of-completion billings and retention amounts
• Ensuring owner billings meet contract requirements and deadlines
• Monitoring payment status and following up on outstanding receivables
• Reconciling billed revenue with project budgets and job-cost reports
• Processing and tracking approved change orders
• Maintaining billing files, lien waivers, and project documentation
• Assisting with project closeouts and final billings
• Coordinating with customers, general contractors, and internal teams regarding billing and payment status