Location: Jacksonville, FL Company: General Contractor specializing in Federal Construction
Position Overview
We are seeking a dependable, highly organized, and detail‑oriented Construction Administrator to support our federal construction operations. This role plays a critical part in ensuring compliance with government contract requirements by supporting preconstruction activities, managing project documentation, assisting with federal billing processes, and maintaining accurate records in accordance with applicable regulations.
The ideal candidate has experience working in a federal construction environment and understands the importance of accuracy, confidentiality, and regulatory compliance.
Key Responsibilities
Provide administrative support to federal preconstruction and estimating teams, including:
Proposal development for government solicitations
Preparation and management of RFIs
Assembly of bid packages and submission documents
Maintenance of bid logs, compliance checklists, and tracking spreadsheets
Support federal project billing processes, including:
Review of Certified Payrolls for Davis‑Bacon compliance
Processing and tracking subcontractor pay applications including compliance documentation to include lien waivers, SF1413, COIs
Assisting with documentation required for government invoicing
Maintain organized and accurate project files in compliance with federal contract requirements
Assist with compliance documentation related to FAR, agency guidelines, and internal controls
Communicate professionally with internal teams, subcontractors, and government stakeholders in written and verbal formats
Manage multiple deadlines and priorities while working independently
Perform detailed clerical and administrative tasks with a high degree of accuracy and confidentiality
Remain adaptable and composed in deadline‑driven, audit‑ready environments
Support team members and office operations as needed
Utilize construction and office technology efficiently, including word processing, spreadsheets, databases, presentation software, and federal systems (e.g., RMS, WAWF)
Qualifications
High school diploma required; college degree preferred
Minimum of five (5) years of administrative experience, preferably in construction
Prior experience supporting federal construction projects strongly preferred
Working knowledge of Certified Payroll and Davis‑Bacon requirements preferred
Experience with federal systems such as PIEE, WAWF and RMS is a plus
Strong attention to detail and understanding of compliance‑driven workflows
Benefits
We offer a competitive compensation and benefits package, including:
Competitive salary
Medical, dental, and vision insurance
Life, accident, and disability insurance
401(k) plan with employer contributions
Generous paid time off (PTO) and paid holidays
Job‑related training and professional development opportunities
Supportive, team‑oriented work environment
Direct deposit payroll
Numbers & Facts
Location
Jacksonville, FL
Skills
Administrative Skillsunmatched
Bid Packagesunmatched
Billingunmatched
Constructionunmatched
Construction Projectsunmatched
Construction Supportunmatched
Contract Requirementsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Federal Compliance Regulationsunmatched
Federal Contractsunmatched
Governmentunmatched
Government Administrative Supportunmatched
Government Contractsunmatched
Government Requirementsunmatched
High School Diplomaunmatched
Maintain Complianceunmatched
Organizational Skillsunmatched
Presentation Softwareunmatched
Project/Program Managementunmatched
Proposal Developmentunmatched
Record Keepingunmatched
Regulationsunmatched
Regulatory Complianceunmatched
Spreadsheetsunmatched
Time Managementunmatched
Vision Planunmatched
Word Processingunmatched
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