Construction Administrative Assistant - Cheyenne, WY (34251)

Position Summary

This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations. The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well and internal contacts at all levels of the organization. Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.

Essential Duties and Responsibilities

• Responsible for assisting managers in tracking multiple projects.
• Perform administrative and clerical tasks.
• Maintain data for making transfers of personnel.
• Filing project documents, creating and maintaining project schedules.
• Arranging travel and scheduling meetings, meeting minutes.
• Process RFI (Request for Information) from contractor and submits to PM.
• Process change orders on request.
• Establish and maintain project logs of RFIs, change order requests, submittals and trasmittals, submits and reviews timecards and expenses.
• Receive and organize all documents for Assistant General Superintendent.
• Answer phone and return phone calls.
• Collaborate with management concerning current manpower regarding who is available and what resources are available.

Other Duties and Responsibilities

• Perform other related duties as assigned to ensure efficient and effective processes and smooth operation of department.