Construction Administrative Assistant – NAVFAC Support
Employment Type: Full-Time
Location: On-Site / Hybrid, based on program requirements
Program: NAVFAC Construction Support
Position Overview
Advantech GS Enterprises, Inc. is seeking a Construction Administrative Assistant to provide administrative and project coordination support for NAVFAC construction programs.
The ideal candidate is highly organized, detail-oriented, and comfortable working in a professional construction or government contracting environment. This position will support project teams with documentation, scheduling, correspondence, records management, reporting, and day-to-day administrative activities.
Key Responsibilities
- Provide administrative support to NAVFAC construction project teams
- Organize and maintain project files, records, and construction documentation
- Prepare and format correspondence, reports, presentations, and meeting materials
- Coordinate meetings, agendas, minutes, and action-item tracking
- Maintain project trackers and monitor deliverables, deadlines, and open actions
- Support document control and ensure project records are properly maintained
- Assist with data entry, spreadsheets, reports, and project status updates
- Coordinate communications with project team members, contractors, and stakeholders
- Track and organize construction-related documentation and correspondence
- Assist with project schedules, logs, and administrative reporting
- Support the project management team with daily administrative requirements
- Perform other administrative and project support duties as assigned
Qualifications
- High school diploma or equivalent required
- Associate or bachelor's degree in Business Administration, Construction Management, Engineering, Project Management, or a related field preferred
- 2+ years of administrative, project coordination, construction administration, or related experience preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Strong attention to detail and ability to manage multiple priorities
- Proficiency with Microsoft Office, particularly Word, Excel, Outlook, Teams, and PowerPoint
- Ability to maintain accurate and organized project documentation
- Professional demeanor and ability to work effectively with project teams and stakeholders
- Experience supporting construction, engineering, or federal government programs is a plus
Preferred Experience
- NAVFAC or Department of Defense experience
- Federal construction or facilities management experience
- Experience with construction project documentation and document control
- Familiarity with construction terminology, project schedules, and deliverable tracking
- Experience with SharePoint or other document management systems
What We Offer
- Full-time employment with a federal government contractor
- Direct experience supporting NAVFAC construction programs
- Exposure to federal construction project management and administration
- Professional development and career growth opportunities
- Collaborative work environment
- Opportunity to build experience supporting Department of Defense programs
Advantech GS Enterprises, Inc.
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