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Construction Administrative Assistant

AREA TEMPS

Westlake, OH

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Billing, Calendar Management, Cellular Telephone, Construction, Construction Planning, Construction Support, Corporate Communications, Detail Oriented, Google Apps, High School Diploma, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, People Management, Presentation/Verbal Skills, Short Messaging Service (SMS), Spreadsheets, Technical Recruiting, Time Management, Writing Skills
LOCATION
Westlake, OH
POSTED
Today
Job Description

A contractor is seeking an Administrative Assistant who will be part of the Construction Team, which maps jobs for the Application Team and supports the Construction Administrator. Hours for this position are from Monday through Friday, from 8 a.m. to 5 p.m.

Job Responsibilities:

  • Monitor Job Chat daily and check Google Calendar for updates regarding job status and when mapping is needed
  • Map the jobs by reviewing construction plans and creating a layout of the streets the application crew must complete
  • Enter notes into Job Chat and update the Google Calendar about the job status
  • Review each tab of the daily Field Reports in Road Warrior to ensure no missing information
  • Assist with updating the daily Tanker Balance Spreadsheet for inventory purposes
  • Assist with the Construction Calendar, compile and organize the Job Packets, and distribute them to the assigned Supervisors
  • Assist with the weekly 7-day envelopes collected from each driver and supervisor, follow up with the supervisor and driver if the envelope is missing, review all receipts in the envelope and ensure they are correctly recorded on the back of the envelope, and confirm gas receipts are uploaded correctly into E-logs
  • Assist with the invoicing procedure
  • Attend all construction meetings
  • Respond to all company communication within 24 hours either by phone calls, emails, text messages, etc.
  • Perform other administrative duties assigned
Job Requirements

Job Qualifications:
  • Must have a High School Diploma or GED
  • Must be tech-savvy, proficient in Word, Excel, Outlook, PowerPoint, cell phones, and tablets, and willing to learn the industry and company-specific software
  • Must have excellent oral and written communication, interpersonal, organizational, analytical, planning, and time management skills
  • Must be able to pay attention to detail, stay quality focused, and multi-task
  • Must have the ability to seamlessly switch tasks based on the urgency of certain business matters
  • Must have a professional, positive attitude and appearance aligned with company standards

Only candidates that can pass a background check and drug screen will be considered. This company offers benefits upon permanent hire.

Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Construction Administrative Assistant position, please submit your resume to parma@areatemps.com, call (440) 253-2983, or TEXT "your name & 178615" to (440) 887-4013.

Additional Information

For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.

Meet Your Recruiter

Parma Office

With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.

About the Company

A

AREA TEMPS

Temp Agencies Cleveland | Temp Agencies Akron

For over 30 years, Area Temps has been a human resource staffing partner for both employers and job seekers in the Northeast Ohio area, delivering the quality and value of a large firm, combined with the personal service of a local company. With five locations, we serve Cuyahoga, Lake, Lorain, Summit, Medina, Geauga, Portage and Ashtabula counties.

We were established in 1987 with the goal of providing quality temporary workers and personalized service to our customers.  Innovative strategies for applicant recruiting, screening, testing, training, retention and customer satisfaction have helped us become one of Northeast Ohio’s largest employers.

  • Full-Service Staffing Agency.
    Every year we match thousands of quality employees with rewarding office, technical, skilled trades, industrial and professional opportunities.
  • City Search Applicant Network.
    Our interactive centralized network links our five locations, providing unprecedented access to over 80,000 personally interviewed and performance-rated applicants. Clients are guaranteed the best candidates, and job seekers have access to the best career opportunities in Northeast Ohio.
  • Quality Employees.
    We assess our candidates with skill-specific interviewing, online skills testing, as well as internal and client-generated performance ratings. Employees with the highest ratings are considered first for available assignments.
  • Personalized Service.
    On-site visits help our account representatives create solutions that are specifically tailored to each client company’s needs. And our staffing supervisors have personally met, interviewed and evaluated every candidate we refer.
  • Exceptional Value.
    From customized orientation and training videos, to our unconditional guarantee, to free computer software testing and training, we go the extra mile to deliver outstanding value.
  • Ongoing Training.
    Our staff continually participates in formal and on-the-job training, as well as continuing education, to improve the results and overall quality of the staffing solutions we deliver.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1987
WEBSITE
http://www.areatemps.com

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